Executive Administrative Assistant Needed Immediately
3 weeks ago
About CCRM CCRM, based in Toronto, Canada, is a unique not-for-profit group that is developing and commercializing cell and gene therapies and regenerative medicine-based technologies. We are leveraging our network of academics, industry partners and investors to tackle significant problems and advance our most promising technologies to the market to meet the needs of patients. For more information about CCRM, please visit our website at ccrm.ca .
We are looking for an Executive Assistant (EA) who is a tech-savvy team player, thrives in a fast-paced, enjoys wearing different hats, takes on tasks independently, exercises judgment, and solves problems. The role requires strong organizational, administrative and communication skills, attention to detail, a keen sense of ownership, drive, and a track record of delivering in the face of ambiguity and concurrent priorities that often shift.
This will involve administrative responsibilities, including booking travel, calendaring, email management, C-suite level meeting management, and other responsibilities as they arise. The EA will also have project management responsibilities as the company grows, including special projects, technical reviews for proficiency recommendations, stakeholder management, and more.
Provides guidance, support, scheduling, organizational, prioritization and administrative assistance to Director and above roles.
Organizes, prioritizes and schedules the key leaders of a startup. Acts as scheduler, liaison and reliable conduit to other C-suite level executives at OmniaBio, CCRM and other partners.
Creates, develops and assists with special projects and initiatives as needed.
Strong written and verbal communication, administrative and organizational skills.
Assists with other office management activities, as required.
Bachelor's degree or equivalent work experience is required; 10+ years’ experience providing executive-level administrative support is required.
~ Expert proficiency with Microsoft Office and desktop publishing software; Ability to complete a high volume of tasks and projects in a fast-paced environment.
~ Excellent judgment and ability to react with appropriate levels of urgency to situations and events that require a quick response or turnaround.
~ Able to maintain a high level of integrity and discretion in handling confidential, sensitive and legal information.
~ Experience working with contracts on an administrative level (finalizing, sending for signature, etc.).
~ Biotech and contract development and manufacturing organization (CDMO) experience is an asset.
~ Knowledge of legal terminology, procedures and corporate transactional work will be considered an asset.
An applicant’s compensation package is finalized once the interview process is concluded and accounts for the nature of the role as well as the experience, competencies (job knowledge, skills and abilities) of the applicant and internal equity.
CCRM is committed to accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process, providing the applicant has met the bona fide requirements for the open position.
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