Executive Administrative Assistant Needed Immediately
3 weeks ago
Our group of companies is at the forefront of the utility/infrastructure industries in Ontario. We have offices in Downtown Toronto, Markham, Barrie, and beyond. To support our ambitious objectives, we are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to one of our senior executives.
As the Executive Assistant, you will be instrumental in facilitating the executive's effectiveness by providing information management support and representing the executive to others. Manage all aspects of the executive's schedule, including meetings, appointments, and travel arrangements. Follow-up on Action Items: Actively tracking and following up on action items and priorities to ensure that deadlines are met, demonstrating strong project management skills.
Personal Support Tasks: Booking personal appointments, assisting with family-related appointments, and handling general errands highlight the EA's role in supporting the executive's personal life for better work-life balance.
Organize national and international travel plans. Expense and Office Management: Oversee expense reports, manage office supplies, handle vendor contracts, and ensure facilities maintenance. Ensure operational efficiency within the office environment.
Previous experience in an Executive Assistant role or similar, with a track record of impeccable support to senior-level executives is preferred - but willingness to learn is most important
Strong proficiency in Microsoft Office Suite, Gmail, Canva, and calendar management applications.
Post-secondary education in a relevant field is preferred but not required.
Valid driver’s license and willingness to travel.
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