Field Document Control Specialist
3 weeks ago
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
AECOM’s Architectural design practice Buildings + Places is in need of Document Controllers to join our team. The job incumbent will be responsible for sending, receiving, distributing, circulating, tracking, expediting and archiving all official project documents to, from and within the company using Oracle Aconex EDMS, ACC, BIM 360.
The Document Controller is also responsible for assisting in the implementation and management of the Document Management System, while providing the supported projects and company with quality assurance measures.
Create and maintain Document Management Systems including library distributions and participant matrix.
Ensure document control function is being performed in accordance with corporate procedures and project requirements in a timely and efficient manner.
Facilitate workflow of information and communication between clients, vendors, subcontractors and staff; for various projects
Organize necessary filing and archiving of technical documents.
Configuring SharePoint systems to specified requirements.
Assist in the coordination of documentation processes including creating automatic business workflows through SharePoint Online and Power Automate.
Extend SharePoint functionality with forms, web parts, and application technologies.
Manage and maintain templates and information on project servers.
Drive improvements and efficiencies in our data management systems & processes
Participating in other document control initiatives or data management tasks under the direction of the functional team lead
Construction Project Administration
Technical Document Control
Development of Corporate Standards and Documents
Management of Corporate Document Data Base and File Life-Cycles
Record management and document retention scheduling
Developing, and conducting internal project and process audits
Tracking of Key Performance Indicators
May take on several components of a project.
Provides direction for team members.
Plans and manages implementation and integration of new technologies.
Project size could range from low to medium complexity.
Provides document management and project controls support which includes the receipt, inventory, audit, tracking, storage, retrieval and distribution of both classified and unclassified electronic, paper and other media project data and documents according to company policy, and proper procedures for the projects.
Manages the set up and maintenance of document control / records management for multiple projects and Project Managers.
Ensures that all local practices and activities comply with company policies and procedures.
University Degree in relevant field of study + two (2) years of experience in Document Control in an Engineering, Construction or Owner Environment
Experience with EDMS systems including Oracle Aconex, SharePoint Online, Prism Contruent, BIM 360/ACC and MS Power Platform including PowerAutomate, PowerApps and PowerBI.
Strong computer skills (MS Word, Excel, PowerPoint, Access, Adobe and Outlook)
Experience with Technical Document Control Management software (Share Point, JD Edwards, Documentum EDMS, Aconex EDMS, SAP, PrismDocs, CRM, ERP, Oracle, People Soft, ProjectWise, McLaren EDMS, Microsoft Office, AS400, Macros, Global Shop, Solid Works, FSCM, HCM, E-Fin, Proliance, e-Builder, Prolog and Micros). Ability to anticipate project needs and work independently with minimal supervision.
Strong organization skills with attentive detail and professional technical writing skills.
Relocation is not available for this position.
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
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