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Document Control Coordinator

4 months ago

Ottawa, Canada EBC Inc. Full time

Our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspires us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Services, the Document Controller performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation. The Document Controller may also be called upon to carry out similar tasks within the framework of other major projects of the company.

The responsibilities of the Document Controller include:

- Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
- Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements;
- Carrying out research, identification, and coding in order to respond to requests;
- Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management;
- Preparing, assembling, and scanning documents as needed;
- Generating transmissions and reception of documentation to internal and external parties;

In collaboration with the document management team, the Document Controller may also:

- Plan and coordinate the disposal and transfer of documents according to the current retention schedule;
- Perform all other related tasks at the request of his immediate superior.

**Requirements**:

- University degree in Archiving, Document Management, or Digital Information Management;
- 3-5 years of experience in document management or in the field of archives;
- Relevant experience in construction is considered an asset;
- Relevant experience in managing engineering project documents is considered an asset;
- Good knowledge of laws and standards governing archives;
- Excellent command of Microsoft Office Suite, and applicable software;
- Knowledge of BIM 360 software is an asset;
- General knowledge of engineering and project management documents.

Skills and Attitudes Required / Competencies
- Strong organizational skills with the ability to multi-task;
- Analytical mind;
- Autonomy and attention to detail;
- Demonstrates initiative, rigor, and integrity;
- Ability to act quickly and efficiently;
- Discretion and Professionalism;
- Excellent communication skills;
- Responsible and honest;
- Structured and methodical;
- Teamwork.

**Benefits**:

- Competitive salary;
- 4 weeks of annual vacation;
- Flexible group insurance program upon entry;
- Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
- 24-hour access to a virtual doctor (telemedicine);
- Training and development programs;
- Employee assistance program;
- Active social club and health and wellness committee;
- Diverse, innovative and stimulating environment;
- A company built on values of respect, integrity and a job well done;
- Firm recognized as one of Canada’s Best Managed Companies.

EXIGENCES Détenir un certificat universitaire en archivistique, en gestion documentaire ou en gestion de l’information numérique ; Posséder 5 à 8 ans d’expérience en gestion documentaire ou dans le domaine des archives ; Expérience pertinente dans une entreprise de construction (un atout) ; Expérience pertinente en matière de gestion des documents de projets d’ingénierie (un atout) ; Bonne connaissance des lois et normes régissant les archives ; Bonne maîtrise des logiciels de la suite Microsoft Office (Outlook, Word, Excel, PowerPoint et Teams) ; Connaissance du logiciel BIM 360 (un atout) ; Connaissance générale des documents d’ingénierie et de gestion de projets ; PROFIL RECHERCHÉ Excellente capacité d’analyse et de synthèse ; Gran