Administrative Assistant

3 weeks ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: Level O

**About Western**:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

**About Us**:
The Schulich School of Medicine & Dentistry provides outstanding education within a research-intensive, distributed learning environment, where tomorrow’s physicians, dentists and health researchers and other scholars learn to be socially responsible leaders in the advancement of human health. The Schulich School of Medicine & Dentistry is the largest Faculty on campus and employs over 2,000 part-time and full-time faculty and over 1,200 staff.

**Responsibilities**:
The Engagement Coordinator will be responsible for supporting the Office of the Dean and Chief Administrative Officer (CAO) within the Schulich School of Medicine and Dentistry by scheduling executive and committee meetings, coordinating communication requirements, and managing their daily and long-range calendar. The role will prioritize responses to inquiries on behalf of the CAO, responding directly or redirecting to other resources as appropriate. The Engagement Coordinator will facilitate administrative responsibilities of the CAO’s day-to-day activities, including developing drafts of reports and correspondence. The role will organize and track all requests for the CAO’s time, and ensure they have all relevant information at-hand to support their activities.

**Qualifications**:

- Education:
- 3 year Community College Diploma in Administration or Business
- Experience:
- 5 years experience providing administrative support to a senior leader in an academic environment
- Knowledge, Skills & Abilities:
- Knowledge of general office procedures and of best practices in records maintenance
- Competency to maintain confidentiality and treat sensitive information with discretion
- Knowledge of event management techniques and tools and with project management methodologies
- Ability to collaborate and develop effective relationships with a wide variety of individuals
- Communication skills to write clearly, and adapt communication style and content for intended audiences in a professional manner
- Intermediate computer skills in Microsoft Office Suite
- Ability to follow formal business practices with high attention to detail
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Ability to plan, prioritize and manage, multiple concurrent assignments, events and tasks efficiently
- Ability to work independently and exercise a high degree of initiative, innovation and good judgment in decision-making
- Ability to interact professionally with students, staff, faculty, and other members of the University community
- Ability to create a positive impression while interacting with others and responding to inquiries, by telephone, in person or electronically

**Union Statement**:
**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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