Administrative Assistant

3 weeks ago

Calgary AB, Canada Lrostaffing Full time

About The Opportunity

Our Calgary-based client is in the need of an Administrative Assistant for the next few months, to assist the Director of Policy & Coordination with workload, priorities, and objectives.

Duties include but are not limited to:

  • Making travel requests and preparing expense reports using our travel system
  • Organize meetings and/or events
  • Organize and track support materials, prepare and distribute agendas, book, and confirm room availability and set up and arrange hospitality and equipment requirement
  • Attend meetings, take, and transcribe the minutes, note actions, circulate minutes for comments and approval, track follow up actions and commitments
  • Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed
  • Manage team calendars: Scheduling meetings, collaborate with external or internal administrative colleagues to manage scheduling conflicts as needed
  • Proof-read; ensure proper document formatting, spelling and grammar
  • Proof-read for approval: ensure cost coding is appropriately reflected in approval documentation. Ensure recommender has recommended
  • Cost out office supplies, get approvals, order, receive, store or distribute. Use SAP to record the purchase, attach supporting documents, get approvals, etc.
  • Data entry to update tracking log in Excel, track documents as needed
  • Complete forms, if needed
  • Other related administrative and financial activities and tasks that may be required but not listed
  • Arrange conference calls. Schedule video calls with MS Teams, connect participants, etc

About You

The successful candidate will have the following:

  • Secondary school diploma or an acceptable combination of education, training, and relevant work experience
  • 2 months relevant experience in a business environment within the last six months
  • Providing administrative support to executives, VPs CEO, or management within the last six months
  • Above average proficiency in the use of:
    • Microsoft Office
    • GCDocs
    • SAP/IRIS
    • GBT travel system
    • Application of the National Joint Council or Treasury Board travel directive
  • Preference will be given to resources that have worked with the federal government previously
  • Excellent time management and planning skills
  • Valid government security clearance at a minimum level of Reliability
About the Job

  • Location: Hybrid (2 days onsite in Calgary Office)
  • Duration: ASAP until approx. August 31, 2024

LROGOV

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to government@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 17231.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

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