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Legal Administrative Assistant- Litigation

4 months ago

Calgary AB, Canada Cognivity Full time

Legal Administrative Assistant Job Type: Full time, Permanent
Location: Calgary Office, 5 days per week

Our client, The Property Law Firm LLP, is a mid-sized real estate law firm with offices across Canada. Our commitment lies not only in providing exceptional service to our clients, but also in nurturing our greatest asset: our people. With a steadfast dedication to consistent service, communication, and culture, we’ve embarked on a journey to build a firm where every team member can flourish and contribute to our collective success.

We are currently seeking a Legal Administrative Assistant to join our Calgary office. This role is pivotal in ensuring the smooth functioning of daily operations and providing essential support across various administrative tasks. As our Legal Administrative Assistant, you will be responsible for reception duties, general administrative tasks, and providing support to our team of legal professionals.

Under the direction of the Business Operations Manager, provide administrative support to the firm's Alberta Real Estate division.
Answer and direct phone calls promptly and efficiently.
Prioritize urgent calls and ensure timely response and resolution.
Legal Documentation Support:
Conduct tax and title searches as required.
Accurately input data from contracts into the company's conveyancing software systems.
Facilitate the movement of funds by coordinating courier services for mortgage funds.
Conduct bank-related errands, such as depositing cheques, requiring a valid driver's license and familiarity with banking procedures.
Archive files in conveyancing and accounting programs.
Assist with client event planning and execution.
Monday to Friday, 9am to 5pm MST

additional certification in Office Administration is a plus.
Minimum 2 years of experience in a similar administrative role.
Legal, Real Estate or Finance Industry experience an asset, but not required.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Valid driver's license and willingness to conduct bank runs.
If you are an enthusiastic and organized individual with a passion for administrative support, we encourage you to apply. We are an equal opportunity employer and are committed to providing accommodation in accordance with applicable laws. Discrimination or harassment based on any protected characteristic under Alberta law is strictly prohibited. We comply with legislation such as the Alberta Human Rights Act to ensure equality and accessibility for all.