Temporary Administrative Assistant

3 weeks ago

Ottawa, Canada Webber Full time

**Position** **Summary**:
Provides administrative, financial, procurement, 3rd party claims support to Project

**Primary Duties and **Responsibilities**:

- Responsible for new hire process to include new hire paperwork, payroll setup; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is accurate and Responsible for new hire data entry while creating and maintaining all necessary employee records.
- Process all employee actions to include transfers, vacations, promotions, merit, bonus, pay adjustmentsandEnsurethatallnecessarydocumentsarereceivedandapproved.
- Responsible for the efficient administration of the project by answering telephone calls, greeting visitors and distributing Responds and delegates requests for information.
- Schedules and coordinates meetings, conferences and travels
- Prepares monthly reports in a timely, accurate manner including but not limited to client required reports, overtime, payroll and SAP reports and work
- Responsible for keying employee files and other project filing including training and license records and vendor insurance
- Responsible for purchasing supplies, maintaining equipment, rental and vend or contracts,3rd claims, client deliverable, and Adopt a Highway
- Responsible for the administration of the projects accounts payable and receivable including reconciliation, verification, and
- Assist in the administration of fleet management system including data entry and invoice review
- Answers the hot phone and manages all inquiries including recording and tracking of all inquiries to ensure all requests are responded to within contract Dispatch employees to accidents, repairs or other concerns of client or public.

**Knowledge, Skills & **Abilities**:

- Ability to work flexibly and willingness to work extensively to meet business needs
- High level of attention to detail, initiative, problem solving, personal organizational and leadership
- Strong organizational, administrative, interpersonal, verbal and written communication skills
- Requires minimum
- Works well with ambiguity
- Strong strategic
- Ability to multi-task and work in a fast-paced environment

**Education and **Experience**:

- HS Diploma or GED(required)
- Minimum 3 to 5years' experience in office administration/customer relations (required)
- Excellent knowledge of MS Office, including Word, Excel, Power Point and Outlook (required)
- Driver's License with good driving record(required).
- Great communication and interpersonal
- Ability to identify in efficient practices and develop best practice
- SAP experience strongly preferred

**Work** **Conditions** **/** **Physical** **Demands**:
Occasional time in the field in varying temperatures Travel-Occasional

Must be able to lift up to 20 pounds

Webber, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Webber, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to: hiring, placement, promotion, termination, leaves of absence, compensation, and training.

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