ACCOUNTS RECEIVABLE AND PAYROLL CLERK Lodestar Structures

3 weeks ago


Ontario, Canada Lodestar Structures Inc. Full time

Purpose of Position:

  • To invoice customer orders
  • To collect payments to optimize cash flow and keep receivables current
  • To verify and process payroll information with accuracy and discretion.
  • To maintain, prepare and process employee payroll related payments including regular pay, benefit payments, special payments ie vacation, lieu, termination pays.
  • Monthly and annually: To prepare payroll related filings, end source deduction payments, WSIB, T4 reconciliations, ROE’s for exiting employees
  • To identify and resolve payroll discrepancies.· To maintain company RRSP plan – enroll/update employees
  • To process and monitor payments
Major Responsibilities: Accounts Receivable:

· Daily bank reporting

· Reconciling with journal entries and cash applications

· Customer invoicing

· Monthly account reconciliations

· Customer accounts

· Credit applications

· Collection calls and follow-up

· Maintain customer files and account updates, monthly account reconciliations, daily bank and cash flow reporting with journal entries and cash applications, and shipping logs

· Participate in production meeting

· Post daily deposits

· Process incoming mail concerning billing and invoicing

· Communicate with clients about billing discrepancies and questions

· Engage Management about accounts receivable problems

· Initiate collections on past-due accounts

· Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

· Ensure change orders are finalized (as per Anchor’s policies and in collaboration with Anchor’s Project Managers), included in the accounts receivable process, invoiced in a timely manner and are applied to customers’ accounts

Payroll:
  • Review timecards for any missing information
  • Ensure payment to each employee is done bi-weekly, as part of regular payroll cycle
  • Ensure vacation time is setup correctly for any public holidays
  • Comply with laws relating to payroll deductions and other calculations
  • Ensure employee data is accurate
  • Review Sun Life Benefits to ensure payroll deduction are updated
  • Review RRSP information
  • Provide support to all management groups and employees relating to the payroll function
  • Prepare or maintain the following reports and files:
    • Employee personnel files; Records of Employment; updates in Payworks; benefits and insurance worksheets, updates, terminations; RRSP updates, enrolments, terminations; monthly GL balancing of source deductions; monthly reconcile and remit Sun Life benefits payments for Regular Benefits Group and for Management HSA Benefit Group; monthly/annual vacation accrual spreadsheets and JE’s; monthly/annual wage accrual spreadsheets and JE’s; WSIB monthly / annual reconciliations & payments; YE Payroll Reconciliations T4, EHT; locate payroll related-reporting requested
Other duties:
  • Cover administrative duties as requested; in support of other coordinating staff absences or scheduled time off
Education:
  • Post-secondary education (three years) in business administration, including accounting coursework
Knowledge and Skills:
  • Computer and data entry skills
  • Excel and MS word
  • Knowledge of accounts receivable
  • Able to maintain a high level of accuracy in analyzing, preparing and entering financial information
  • Working knowledge of generally accepted accounting principles
  • Organization skills to carry out clerical functions
  • Able to accurately record and verify records
  • Knowledge of Anchor’s ERP system and other industry specific software
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