Executive assistant

4 weeks ago

Winnipeg MB, Canada RBC Full time

Starting date : 1 position to fill as soon as possible

Job SummaryJob DescriptionThe Executive Assistant provides direct strategic planning support to the Regional President. They contribute to the overall regional performance by supporting the Regional President to achieve business goals including New Client Acquisition, enhancing our ability to acquire and deepen client relationships. Works collaboratively with the Regional President on executing effective daily routines and follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials. You are the face of RBC in the regional office who liaisons with business partners, community COIs, clients and employees to research and respond to general inquiries and direct incoming communications as required. What will you do?Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are providedAct as the delegate for email and phone during absences, handle/forward issues, prioritizing for Regional Presidents action upon returnFor multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheetsCoordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the executive teamOrganize quarterly town halls, employee recognition celebrations, and other team eventsMaintain global distribution list and distributes group-wide communicationsRaise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organizationDaily/Weekly preparation with the Regional President for all calendar items, optimizing calendar bookings to maximize in office and travel schedules.Contributes to proactive problem resolution and prevention by taking ownership and accountability at first point of contact, escalating concerns as required.Must-haveExcellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staffA self-starter with the ability to take initiative, function independently, and work as part of a teamAbility to handle sensitive and confidential information with discretionSuperior attention to detail, calm under pressure and confidenceInnate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organizationA high level of organizational awareness and ability to anticipate and respond to regional business routinesEffective time management and ability to prioritize daily tasksNice-to-haveAbility to anticipate needs, be resilient in challenging situations and persevere to get the job doneProfessionalism, initiative, enthusiasm, energy, and a sense of urgencyThrives in a fast paced environment4+ years of Financial industry Executive Admin experienceJob SkillsCommunication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job DetailsAddress:220 PORTAGE AVE:WINNIPEGCity:WINNIPEGCountry:CanadaWork hours/week:37.5Employment Type:Full timePlatform:Personal and Commercial BankingJob Type:RegularPay Type:SalariedPosted Date:2024-04-16Application Deadline:2024-04-26Inclusion and Equal Opportunity EmploymentAt RBC, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.Join our Talent CommunityStay in-the-know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.Expand your limits and create a new future together at RBC. Find out how we use our passion and drive to enhance the well-being of our clients and communities at jobs.rbc.com.

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