Office Manager

Found in: Jooble CA O C2 - 2 weeks ago


Waterloo ON, Canada University of Waterloo Full time

The primary purpose of this position is to support the GSA administrative requirements. Notable responsibilities include human resources, payroll, administration of essential services, documentation management and office management.
This position is contingent on funding, working 24 hours a week.
Administrative Support
Be the primary point of contact for students for GSA services (Health and Dental, Legal Care, GRT etc.)

Respond to website queries and emails
Coordinate Tax Aid clinic every March/April
Assist with termly Orientation events for new graduate students
Perform periodic updates to the GSA website regarding offered services
Support GSA payroll requirement
Coordinate hiring process for casual GSA staff
Process casual staff hiring, termination and Workday management
Manage Sharepoint site organization, document naming convention and permissions
Office Management
Hold office hours Monday to Thursday, 9:30 AM – 3:30 PM
Greeting all visitors to the GSA office in a cordial and professional manner
Support general office administration responsibilities including but not limited to office supply management and keeping the physical space clean
Manager software platforms that are used within the GSA
College Diploma in Office Administration or a related discipline
Minimum 2 years' experience in general office reception role
Experience with HR platforms such as Workday or other equivalent platforms are an asset
Performing general office duties
Payroll
Excellent interpersonal and relationship building skills
Microsoft Office, Presentation Software, Graphics software, SharePoint, Microsoft Teams, Sharepoint, Google Drive, etc.)
Website skills (e.g., WordPress, etc.)
Working knowledge of preparing reports and summaries of statistical data
Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the
Office of Indigenous Relations.
The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities.


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