Communications Officer

3 days ago


Waterloo, Canada University of Waterloo Full time

Overview:
The Communications Officer is responsible for developing, implementing, and evaluating communications, professional events, and engagement strategies that advance the goals and reputation of the University of Waterloo Staff Association (UWSA) in representing staff members across all campuses. The Communications Officer is also accountable for information management of UWSA records and ensuring the smooth internal communication of information critical to the Association’s day-to-day operations. The Communications Officer reports to the UWSA President but may also provide support to UWSA Directors, committee chairs, and the Operations Team. Director roles are elected or appointed approximately every three years and the President role is elected every year.

**Responsibilities**:
Communications Strategy
- Leads the ongoing development of the UWSA’s brand positioning, voice, and key messaging
- Develops and implements a comprehensive communications strategy that raises awareness and advances the goals of the UWSA
- Develops and manages a multi-channel, integrated communications plan and communications guidelines to implement the communications strategy
- Identifies and advises on strategic and sensitive communications decisions
- Prepares and manages the UWSA’s communications budget
- Monitors and reports on metrics for digital communications; applies research-based decision making to improve content to meet user and organizational needs
- Investigates and learns new technologies as required; remains current on technical and design trends and best practices in communications
- Routinely assesses the UWSA’s communications strategies, tools, and infrastructure and recommends improvements

Content creation and management
- Develops and manages an integrated editorial calendar for the UWSA, including print, web, and other digital media platforms
- Creates and reviews UWSA communications including communications attributed to the UWSA President, Board of Directors, the Association, etc.
- Develops and maintains UWSA website, assesses website for usability, redundancy and overall functionality and makes recommendations for improvements
- Monitors website analytics and makes revisions as needed to optimize site for user needs
- Leads the production of the UWSA’s communications to staff members and the public
- Safeguards the UWSA’s reputation and relationships (and the University, in the case of joint initiatives) by ensuring the consistency, clarity, accuracy, and accessibility of communications, and compliance with University guidelines when required
- Provides writing and editing support across the UWSA to ensure high quality and consistent messaging
- Exercises high degree of confidentiality regarding UWSA information, documentation, and records
- Exercises high level of autonomy and independent judgement relating to highly sensitive situations, social media content, and member communication to safeguard the reputation and relationships of the UWSA
- Maintains thorough knowledge of the UWSA’s activities and priorities, post-secondary sector news and trends, and University policies and procedures, and translates these into compelling content
- Supports and educates Board, committee members and Operations staff to produce content for UWSA channels; reviews all such communications and bears overall responsibility for all such communications
- Develops visual marketing materials such as posters, slideshows, and social media images, complying with University guidelines when required

Information Management
- Advises on information technology issues and opportunities and serves as IST liaison for the
association, escalating technical issues to IST when required
- Develops and implements, in consultation with the Operations Team information management
tools and systems to maintain UWSA records and facilitate internal communications
- Manages and maintains all UWSA records and information
- Develops and maintains processes to create and manage member data and fulfill statistical and benchmark report requests
- Maintains and controls the circulation of confidential documents and files
- Advises on requirements to improve the technical and service matters for the physical office and its members
- Leads special projects as assigned by the President
- Liaises with other staff associations and unions to identify and recommend member engagement best practices

Event Planning and Management
- Coordinates Annual and Special Meetings and Board and Presidential elections
- Collaborates with UWSA President, UWSA staff, Board and committee members to develop a program of meetings, trainings, workshops, and other workplace events that meet the needs of staff and build engagement with the UWSA
- Ensures that events and meetings are planned, managed, and delivered effectively and efficiently, including hosting or co-hosting
- Ensures President is informed of all pertinent (or possible) event issues
- Promotes UWS


  • Communications Officer

    6 months ago


    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Communications Officer is a key member of the Advancement Marketing & Communications team and will deliver creative and tactical planning, implementation and project management of integrated communications plans, projects and strategies to support the Office of Advancements goals: to increase alumni engagement, raise...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Officer, Alumni, is responsible for creating ongoing communications and special projects that support the Faculty of Engineering Advancement team’s engagement efforts with alumni and donor audiences. This role will produce captivating and valuable communications that engage and attract supporters to the Faculty. They will work...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Communication and Outreach Officer (Officer) works to enhance the administration, recognition and reputation of the Systems Design Engineering department (SYDE) and its undergraduate and graduate programs through effective documentation, strategic communications and comprehensive outreach activities. The incumbent raises the...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Officer, is a key member of the Advancement Team, and will deliver creative, tactical planning, implementation and project management of integrated communications plans, projects and strategies to increase alumni engagement, raise philanthropic support and build Waterloo Champions. Reporting to the Senior Communications Officer,...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Officer, Media is responsible for researching, writing, editing, and coordinating communication materials specifically written for external audiences as a means to enhance the Faculty’s reputation as a world-class leader in mathematics. The overall objective is to advance the Faculty’s image through the production of...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 6 months.** The Communications & Membership Services Officer is responsible for developing, implementing, and evaluatingcommunications, events, and engagement strategies that advance the goals and reputation of the Faculty Association of the University of Waterloo (the Association) in representing faculty members across all Faculties and...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Officer, Internal and Engagement is responsible for developing a wide range of internally focused communication products in support of the Faculty of Mathematics’ strategic initiatives. Under the direction of the Director, Strategic Communications, the role works closely with multiple Faculty and campus stakeholders to...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 1 year** The Office of the Associate Vice-President, Academic (AVPA) is at the centre of a number of academic support units and strategic projects related to supporting and advancing Teaching and Learning at the University of Waterloo, in addition to governance and quality assurance of academic programs and providing supports for those...


  • Waterloo, Canada University of Waterloo Full time

    Overview: Reporting to the Managing Director of the Future Cities Institute (FCI), the Communications Officer will plan, implement and evaluate an integrated program of marketing and communications to advance the FCI’s image, profile and reputation. The integrated communications plan will support both the FCI and the University’s goals and values and...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Specialist is responsible for the coordination and execution of GSA’s media efforts and support with other organizational communications. They are responsible for the communication of GSA information to the graduate student population through social media, our website, newsletters and physical signage. They will manage and...

  • Office Manager

    4 months ago


    Waterloo, Canada Karis Disability Services Full time

    **Temporary (18 months), Full-Time** **Office Manager** **(40 hours/week)** **Waterloo Office (In-Office)** The Office Manager oversees the operations of the Waterloo Office and works collaboratively with others to align the Karis Disability Services administrative culture with organizational values. This includes promoting a positive space for employees...


  • Waterloo, Canada Region of Waterloo Full time

    **CAREER OPPORTUNITY** The Region of Waterloo is currently recruiting for a: **Communications Coordinator** Department: Community Services Division: Strategic & Quality Initiatives (Community Services) Hours of Work: 35 hours per week Location: 99 Regina Street South, Waterloo **Our Story**: Committed to fostering opportunities for current and future...


  • Waterloo, Canada Sandvine Full time

    **Transform the way the world runs networks**: **The Opportunity**: The Office Administrator has main responsibility to support the day to day requirements of the team and to ensure the smooth operation of the Business Units. The Office Administrator will support the activities of the team on a day-to-day basis and act as the “go-to” person. The...


  • Waterloo, Canada Sandvine Full time

    **Transform the way the world runs networks** **The Opportunity** The Office Administrator has primary responsibility to support the day to day requirements of the team and to ensure the smooth operation of the Business Units. The Office Administrator will support the activities of the team on a day-to-day basis and act as the “go-to” person. The...

  • Office Coordinator

    2 months ago


    Waterloo, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Office Administrator to manage daily office operations at beBee Professionals in Waterloo. The successful candidate will be responsible for organizing office activities, supporting staff, and ensuring that administrative tasks are completed efficiently.Key Responsibilities:Manage incoming correspondence,...

  • Office Administrator

    6 months ago


    Waterloo, Canada All Year Heating & Cooling Full time

    **Job Overview**: **Duties**: - Manage office supplies inventory and place orders when necessary - Coordinate office activities and operations to secure efficiency and compliance with company policies - Assist in the onboarding process for new hires - Handle payroll tasks and maintain accurate records - Manage vendor relationships and negotiate contracts -...

  • Office Administrator

    3 months ago


    Waterloo, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    We are seeking an organized and proactive Office Manager to oversee the daily operations of our office in Waterloo, Canada.Key Responsibilities:Manage office operations, including scheduling, correspondence, and file management.Supervise administrative staff and provide training as needed.Develop and implement office policies and procedures.Maintain office...


  • Waterloo, Canada University of Waterloo Full time

    Overview: The Communications Assistant will support the Youth & Innovation Project (YouthInn) in its goal of using research findings to inform youth-focused public policy, funding, and programs by conceptualizing and designing various graphic and written products.This position will support YouthInn’s advancement of UW as a leading centre for research and...

  • Office Coordinator

    7 months ago


    Waterloo, Canada Artistic Landscaping Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 40 to 45 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work site environment**: - Non-smoking **Work setting**: - Office building **Tasks**: - Establish work priorities and ensure procedures are followed and deadlines are met -...


  • Waterloo, Canada Skills Ontario Full time

    **Manager of Communications & Social Media** The **Manager of Communications & Social Media** is the communications department lead with specialized skills in Media Relations, Social Media, Digital Media, Graphic Design, Web Design/Management and Publications. This position reports to the Director of Stakeholder Relationsand oversee relevant third party...