Project Administrator

1 week ago

Vancouver BC, Canada Kasian Architecture Interior Design and Planning Full time

At Kasian, we believe inspiration is the foundation for everything. From our humble beginnings as a small Western Canadian firm, we have grown into an international, award-winning design organization.

With almost 40 years of design excellence, Kasian is passionate about transforming ordinary spaces into extraordinary experiences. With offices across Canada, we leverage the experience of our 250+ team members to deliver innovative design solutions in multiple market sectors, including commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary, and public opportunities.

Does working with architects and interior designers on large and small-scale projects across a variety of sectors interest you? Do you have the project management skills to ensure deadlines are met not just by you, but by your entire team? We have an opportunity in our Vancouver office for a Project Administrator . You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.

Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; Regularly update project budgets
Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
Ensure project close-out procedures are completed on a timely basis
At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
Experience with Deltek-Vantagepoint would be an asset
Advanced Excel and MS Project skills
Able to develop solid working relationships both internally and with clients, consultants, and contractors
Ready to be part of a leading architectural firm?

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