Executive Assistant

2 weeks ago

Oakville, Canada The Indeka Group Full time

**Who We Are**:
Our Company is a high profile nationally recognized footwear wholesaler with distribution channels across Canada and throughout the US. With 35+ years of operations, this privately owned business prides itself on providing high quality products and unparalleled customer service to it’s growing national customer base.

We are looking to hire an Executive Assistant. The Executive Assistant will be a critical support role for the President and the organization. The Executive Assistant will work closely with the President to provide administrative support including reception, corporate communications and office management.

The incumbent will build and maintain cross-functional relationships across the organization and will report directly to the President.

**Areas of Responsibilities**:

- President support and administrative duties
- Reception and office management

**What you will do**:
**President support and administrative duties**:

- Schedule management and coordination
- Arrange dinners and functions
- Travel coordination and planning
- Various projects and assignments as requested
- Pull and organize sales reports as needed

**Reception and office management**:

- Sort and distribute company mail
- Order office supplies
- Food orders for sales team
- Organizing company events
- Distribute company memos and other communications
- Assist with recruiting (posting a job, screening, scheduling interviews)
- Manage reception area
- Managing vendor relationship (cleaners, vending, landscaping)
- General office management and duties as required

**Experience**:

- 5 + years’ experience in an office administration role
- Post secondary degree an asset
- Prior experience collaborating with a variety of roles across departments
- Superior communicator, with the ability to utilize a variety of methods; always professional, courteous, and timely
- Intermediate Microsoft Office capabilities

We would like to thank all applicants for their interest, however only applicants selected for an interview will be contacted by the Hiring Manager.

**Job Type**:
Full-time, Permanent

**Salary**:
Compensation commensurate with experience

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

**Schedule**:

- Approximately 8 hours per day
- Monday to Friday
- Hybrid Schedule - 4 days in-office, 1 day work from home

**Ability to commute/relocate**:
We are located in Oakville, Ontario

**Education**:

- Post Secondary Degree (preferred)

**Experience**:

- Office Administration and Support: 5 years

**Language**:

- Communicate effectively in English

Pay: $1.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Office management: 5 years (preferred)

Work Location: In person

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