Advertising Assistant

3 weeks ago

Waterloo ON, Canada The Carnegie Full time
WLUSP has four summer positions currently open:

This position will report to the Student Publications Advertising Manager and must have knowledge or experience with Adobe Creative Suite, WordPress and/or audio production as well as cold-calling and sales. This position will be located in Waterloo, Ontario for 15 hours per week for 8 weeks (June-August), salaried.

Responsibilities include:

  • Selling advertising in all of WLUSP’s media properties to community businesses (both in-person sales and cold calling skills are required)
  • Developing strong connections to advertising clients and other influential members of the community as required by the Advertising Manager
  • Assisting in the production and design of advertisements for print and online publications
  • Assisting in the writing and production of radio advertisements
  • Assisting in the creation and execution of marketing initiatives
  • Helping to ensure that the quality of advertising products meet all standards and expectations of both WLUSP and the client
  • Researching and assisting in the development of business plans
  • Attending daily staff meetings and communicating with other staff and volunteers (virtually if necessary)
  • Any other reasonable duties as requested by the Advertising Manager
  • Must have experience with cold-calling and sales
  • Adobe Creative Suite, WordPress and/or audio production are also assets

This position reports to the Student Publications Executive Director. The position oversees all HR practices within WLU Student Publications and acts as a resource for volunteers and managers when needed. This position will be located in Waterloo, Ontario for 15 hours per week for 8 weeks (June-August), salaried.

Responsibilities include:

  • Assisting department heads with hiring of general volunteers
  • Creating contracts for incoming staff and volunteers
  • Assisting with the creation of hiring guides and the hiring process
  • Ensuring orientation of new volunteers to WLUSP and their specific department
  • Ensuring new volunteers have received an orientation package
  • Ensuring new volunteers have read policy, signed code of conduct and any other pertinent documents
  • Assisting the President and Executive Director with discipline and termination when necessary
  • Acting as a resource surrounding human resource issues or concerns for volunteers and staff members
  • Maintaining regular office hours
  • Attending all staff meetings, conferences and other events as required by the WLUSP president
  • Maintaining communication with the Brantford office surrounding human resources in Brantford
  • Overseeing recruitment of volunteers and hiring on WLU’s campuses
  • Ensuring that departments are planning for the upcoming year
  • Ensuring WLUSP’s compliance with the Ontario Employment Standards, Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act
  • Assisting the Executive Director and the President with maintenance of volunteer emails
  • Creating and maintain a secure filing system to organize contracts, job descriptions and other HR documents
  • Assisting the President and Executive Director in organizing staff training workshops as required
  • Attending daily staff meetings and communicating with other staff and volunteers (virtually if necessary)
  • Any other reasonable duties requested by the WLUSP President or the Executive Director

Production Assistant

This position will report to the WLUSP President. This position requires a knowledge of Adobe Creative Suite and design. This position will be located in Waterloo, Ontario for 15 hours per week for 8 weeks (June-July), salaried.

Responsibilities include:

  • Working with WLU Student Publications department heads and the WLUSP President to design and produce layouts for multiple WLUSP publications, including the WLU’er student handbook
  • Assisting different publication teams and the WLU’er production team with new digital initiatives and creating content on WordPress
  • Communicating with the Advertising Manager and the advertising department regarding the positioning of advertisements, as needed
  • Communicating with the printer and adhering to their specifications and deadlines, as needed
  • Assisting with copy-edits in various WLUSP publications, including the WLU’er, as assigned by the WLUSP President
  • Designing other materials for WLUSP and its departments
  • Assisting with the creation of marketing materials for WLUSP publications and the WLU’er student guidebook, as required
  • Assisting with the distribution of print publications and the WLU’er, as required
  • Preparing office documents and other administrative tasks, if needed
  • Assisting The Cord Editor-in-Chief in the production of the newspaper and upkeep of thecord.ca, as required
  • Attending regular staff meetings and communicating with other staff and volunteers (virtually if necessary)
  • Any other reasonable tasks requested by the WLUSP President

This position will report to the WLUSP President and Executive Director, and will coordinate with other WLUSP department heads. This position will be located in Waterloo, Ontario for 35 hours per week for 12 weeks (June-August), salaried.

Responsibilities include:

  • Contributing content ideas for stories
  • Emailing and calling interview subjects to arrange interviews for upcoming stories
  • Preparing for and conducting interviews for stories
  • Reporting on and writing articles regarding on-campus and community issues as assigned by Editor-in-Chiefs of The Cord, The Sputnik and the Community Edition, as well as the Station Manager of Radio Laurier
  • Photography and design and recording and production experience will be an asset
  • Updating thecord.ca and social media platforms with new content
  • Assisting department heads and publishers with the production of newspapers, web content and podcasts as required
  • Attending daily staff meetings and communicating with other staff and volunteers (virtually if necessary)
  • Any other reasonable tasks requested by the WLUSP President or Executive Director
Application Requirements:

Applications are open until Friday, March 22, 2024 at 5 p.m. Interviews to be held the following that week. Anticipated start date is June 3, 2024.

Applicants must submit a cover letter and resume in a single PDF to ed@wlusp.com with the subject line “WLUSP Application: [Position]”.

Due to the high number of applications, only successful applicants will be contacted for an interview.

Please note that these positions are funded through the Canadian Summer Jobs grant. For applicants to be considered, they must:

  • be between 15 and 30 years of age at the start of the employment
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the  Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
  • International students are not eligible participants.
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