Contract Payroll Analyst

2 weeks ago

Oakville ON, Canada Halton Healthcare Full time

Shift Schedule (Hours are subject to change based on operational needs): Mon-Fri – 7.5 hour day shifts
Permanent Full-time
Department: Finance - Payroll
Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.
We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.
Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.
As a member of the Hospital Finance team, the Payroll Specialist is responsible for the accurate internal payroll processing for approximately 5,200 full time, part time and casual employees using Meditech & API eScheduling systems. Reporting to the Payroll Manager, the Payroll Specialist is responsible for maintaining proper controls & privacy over payroll data. Working closely with Human Resources, this role is responsible for ensuring adherence to the hospital’s policies, collective agreements, as well as federal and provincial legislation. The payroll team supports all three hospital sites, outpatient clinics, Hospital Foundations & Hospital Volunteers Associations.
Lead the team through the full bi-weekly payroll process schedule and ensure timely processing of all payroll files to the bank.
Reconcile and process all statutory government remittances for Halton Healthcare and three Foundations ensuring all legislative requirements and deadlines are met
Prepare and process unscheduled deductions and payroll adjustments (HOOPP, benefit adjustments, receivables etc.), ensuring compliance with all hospital policies and collective agreements.
Liaise with departmental timekeepers and prepare all communications regarding payroll
Audit all employee file changes prepared by Human Resources and process all related adjustments
Provide monthly payroll training for timekeepers and managers
Reconcile and prepare the bi-weekly audit file for review by Payroll Coordinator and Controller
Prepare and balance all monthly employee benefit accounts to the GL
Complete Payroll month-end close & associated journal entries & account reconciliations
Assist the Payroll Manager with annual audit for payroll with external auditors for all entities
Reconcile employee pension deductions for each organization and liaise with Human Resources and HOOPP regarding all pension related queries, processing payment and information files on a bi-weekly and monthly basis
Actively participate in the continuous improvement of all payroll processes, including project leadership
Liaise with Occupational Health to ensure accurate reporting for STD/LTD claims
Assist with year-end processing and reconciliations
Participate in on-going professional development to maintain current knowledge base related to payroll, and related information systems
Successful candidate must have a Payroll Compliance Practitioner designation, other payroll certifications are an asset
Minimum of 5-7 years of progressive relevant payroll experience is required
Working in a hospital environment or other large government sector not-for-profit organization (“NPO”) preferred
Technically competent as demonstrated with experience in large ERP systems & intermediate Microsoft Excel skills, Meditech experience is an asset
Hours: Monday to Friday – 7.Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Halton Healthcare is committed to providingaccommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

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