Current jobs related to Administrative Assistant - Vancouver BC - University Canada West

  • Traveling Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada SaNOtize Research and Development Corp. Full time

    Company Description SaNOtize is a rapidly growing pharmaceutical company focused on developing and commercializing high quality, innovative products. We aim to improve the quality of life for people throughout the world by using our proprietary biotechnology platform to remedy topical infections that negatively impact quality of life.  This is a...

  • Administrative Assistant

    3 weeks ago

    Vancouver, BC, Canada Aquent Talent Full time €30 - €34

    This is a hybrid role in Vancouver . Pay Range: $30/hr - $34/hr​ Our client is a leader in the tech space and looking to add an Administrative Assistant to their team. Key Responsibilities Assist with employee onboarding and offboarding, including hardware management Maintain relevant email groups and distribution lists Order office supplies and...

  • Senior Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada SaNOtize Research and Development Corp. Full time

    Company Description SaNOtize is a rapidly growing pharmaceutical company focused on developing and commercializing high quality, innovative products. We aim to improve the quality of life for people throughout the world by using our proprietary biotechnology platform to remedy topical infections that negatively impact quality of life.  Role Description ...

  • Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada i-payout Full time

    Must Have: Bilingual in Chinese or Mandarin Ability to work across different time zones when needed. Communicate and coordinate efforts with Asian and European offices. Responsibilities: Perform accurate data entry tasks. Creating Spreadsheets for modeling / forecasting reports and inputting information into databases. Generate invoices and maintain...

  • Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada i-payout Full time

    Must Have: Bilingual in Chinese or Mandarin Ability to work across different time zones when needed. Communicate and coordinate efforts with Asian and European offices. Responsibilities: Perform accurate data entry tasks. Creating Spreadsheets for modeling / forecasting reports and inputting information into databases. Generate invoices and maintain...

  • Legal Administrative Assistant

    3 days ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a reputable global law firm based in Vancouver, is seeking a dedicated LAA for their busy infrastructure practice. This is an excellent opportunity for anyone looking for a challenging and rewarding role where they can contribute to the team's high level of success.Responsibilities:Draft and format agreement documents, letters, memos, reports,...

  • Legal Administrative Assistant

    5 days ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a reputable global law firm based in Vancouver, is seeking a dedicated LAA for their busy infrastructure practice. Draft and format agreement documents, letters, memos, reports, forms and other legal documents Manage documents on cloud share platforms and virtual deal rooms, track new versions and prepare blacklines; Perform administrative...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada Preszler Injury Lawyers Full time

    At Preszler Law Firm, we believe our people, our culture and the way we do business is important. That's why when we hire; we look for a combination of fit and skills. We have an exciting opportunity at our Vancouver downtown office to join the role of Legal Administrative Assistant working in our litigation department. Reporting to the Managing...

  • Legal Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada Preszler Injury Lawyers Full time

    At Preszler Law Firm, we believe our people, our culture and the way we do business is important. That's why when we hire; we look for a combination of fit and skills. We have an exciting opportunity at our Vancouver downtown office to join the role of Legal Administrative Assistant working in our litigation department. Reporting to the Managing...

  • Legal Administrative Assistant

    3 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a reputable global law firm based in Vancouver, is seeking a dedicated LAA for their busy infrastructure practice. This is an excellent opportunity for anyone looking for a challenging and rewarding role where they can contribute to the team's high level of success. Responsibilities: Draft and format agreement documents, letters, memos,...

  • Legal Administrative Assistant

    3 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a reputable global law firm based in Vancouver, is seeking a dedicated LAA for their busy infrastructure practice. This is an excellent opportunity for anyone looking for a challenging and rewarding role where they can contribute to the team's high level of success. Responsibilities: Draft and format agreement documents, letters, memos,...

  • Legal Administrative Assistant- Litigation

    4 weeks ago

    Vancouver, BC, Canada Preszler Injury Lawyers Full time

    At Preszler Law Firm, we believe our people, our culture and the way we do business is important. We have an exciting opportunity at our Vancouver downtown office to join the role of Legal Administrative Assistant working in our litigation department. Preparing, editing, and proofreading correspondence Inputting data into FileVine for limitation tracking...

  • Executive Assistant

    4 weeks ago

    Vancouver, BC, Canada Hays Full time

    We’re currently looking for a Senior Executive Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and...

  • Part-time Executive Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada Waterfront Employers of British Columbia Full time €64,000 - €80,000

    Role Overview The WEBC Board Liaison & Executive Assistant supports the General Manager, the WEBC Board, and the Trustees of the ILWU Employer Association Employee Life and Health Trust, Waterfront Foremen’s Life & Health Trust, Waterfront Industry Pension Plan and the Waterfront Foremen’s Pension Plan through comprehensive organizational operations and...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Vancouver, BC, Canada Aquent Talent Full time €30 - €34

    Our client is a leader in the tech space and looking to add an Administrative Assistant to their team. Order office supplies and equipment for the team and new hires Ensure employee data hygiene in Microsoft internal tools Manage team space and facilities requests Be the first point of contact for all group administrative needs Assist with...

  • Legal Administrative Assistant

    7 days ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a family law firm, is seeking an experienced intermediate to senior-level LAA to join their dynamic practice in downtown Vancouver. The successful candidate will support one senior lawyer and one junior lawyer.Main responsibilities:Calendar management & travel arrangementsConducting intake for all filesPreparing correspondence and managing...

  • Legal Administrative Assistant

    7 days ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a family law firm, is seeking an experienced intermediate to senior-level LAA to join their dynamic practice in downtown Vancouver. The successful candidate will support one senior lawyer and one junior lawyer.Main responsibilities:Calendar management & travel arrangementsConducting intake for all filesPreparing correspondence and managing...

  • Legal Administrative Assistant

    3 days ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a family law firm, is seeking an experienced intermediate to senior-level LAA to join their dynamic practice in downtown Vancouver. The successful candidate will support one senior lawyer and one junior lawyer.Main responsibilities:Calendar management & travel arrangementsConducting intake for all filesPreparing correspondence and managing...

  • Legal Administrative Assistant- Litigation

    3 weeks ago

    Vancouver, BC, Canada Robert Half Full time

    Our client, a reputable global law firm based in Vancouver, is seeking a dedicated LAA for their busy infrastructure practice. Draft and format agreement documents, letters, memos, reports, forms and other legal documents Manage documents on cloud share platforms and virtual deal rooms, track new versions and prepare blacklines; Perform administrative...

  • Administrative Assistant

    4 weeks ago

    Vancouver, BC, Canada College of Pharmacists of British Columbia Full time

    Who We Are Founded in 1891, the College of Pharmacists of British Columbia is located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh). The College is a BC health regulatory body and is a vital link in the chain of trust between patients, pharmacists and...

Administrative Assistant

4 months ago

Vancouver BC, Canada University Canada West Full time

Position Job Title: Administrative Assistant

Location: Vancouver

Reports To: Manager, Administrative Services

Primary Purpose

The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus Manager's supervision, the Administrative Assistant manages the main reception desk for the campus and is responsible for maintaining supplies and equipment as required. This position provides administrative services for the University, including support for the Executive Office.

Specific Responsibilities

The Administrative Assistant will at numerous times be responsible for the following as well as other related various duties as assigned to support the business objectives and purpose of the University:

  • Maintain a high standard of customer service support to both internal and external customers
  • Answer and direct incoming calls and emails promptly and efficiently
  • Greet visitors to the campus and direct them to the appropriate area
  • Maintain general security by managing access to the campus facilities and equipment, monitoring security cameras if available, and reporting any suspicious activity to the appropriate department
  • Maintain internal communication and messages between staff and students as and when necessary
  • Ensure adequate general office supplies for the daily operations on the campus
  • Liaise with external suppliers for maintenance of the general office equipment
  • Provide support for meeting room booking requests on campus
  • Assist with events as required
  • Prepare for internal and external meetings and take minutes if needed
  • Other related duties as assigned

Position Requirements

Competencies:

To be successful in the Administrative Assistant position, individuals must be committed to developing, maintaining, and demonstrating the following:

  • Excellent customer service skills
  • Willing to work on campus 100% of the time
  • Keyboarding speed at 40wpm with accuracy
  • Ability to handle a multi-line telephone switchboard
  • Proficiency in MS Office, including Word, Excel, and Outlook
  • Ability to use various office equipment, including fax and photocopy machines
  • Strong multitasking abilities, with the ability to prioritize tasks and meet deadlines with accuracy and attention to detail
  • Ability to work independently with minimum supervision and as part of a team
  • Ability to work under pressure and maintain a calm focus during hectic periods
  • General understanding of the programs and services provided by the University
  • Ability to exhibit a professional attitude and image with a commitment to quality service
  • First Aid Certification (an asset)

Education and Experience:

  • Post Secondary graduation with basic training in office practices, customer service, and communication
  • One to three years’ Administrative and/or customer service experience in a fast-paced environment, preferably in higher education
  • An equivalent combination of education and experience

Diversity and Inclusivity Statement

University Canada West is strongly committed to equity, diversity and inclusivity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons and others who may contribute to the further diversification of ideas.

The University recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, the University will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

If you require any accommodations at any point during the application and hiring process, please contact jobs@ucanwest.ca.

Land Acknowledgement

At University Canada West (UCW), we acknowledge that the territories on which UCW and its campuses are situated are the traditional, ancestral and unceded territories of the xʷməθkʷəy̓ əm (Musqueam), Sḵwx̱ wú7mesh (Squamish) and Sel̓íl̓witulh/səlilwətaɬ (Tsleil-Waututh) Nations. We thank them for having cared for this land since time immemorial, honour their graciousness to the students who seek knowledge here and iterate our dedication to valuing the ongoing contributions of Indigenous peoples and communities.