Sharepoint Specialist

3 weeks ago

Greater Vancouver Regional District BC, Canada AMTRA Solutions Full time

Our Vancouver-based partner is seeking a Records Specialist who plans, develops, and implements electronic document and records management system (EDRMS), information management strategies, and related training to ensure the records management program supports business needs, complies with legislated priorities, and meets international/national records standards.

Responsibilities:

  • Developing, implementing, and updating policies and procedures for the EDRMS that implement records management practices and follow records management standards
  • Leading routine EDRMS system modifications to meet regulatory and business requirements and communicating system changes to stakeholders.
  • Daily maintenance of the EDRMS (the current system is SharePoint Online and Purview) as subject matter expert
  • Managing EDRMS user accounts, security groups, access settings and system metadata as Tier 2 support.
  • Create coaching and training material in records management tools and resources based on staff needs
  • Auditing staff use of C: Drives for records and providing coaching and training to correct
  • Developing the EDRMS training program for new staff, including training help desk staff who will meet with staff
  • Managing the processing of records for semi-active storage and final disposition
  • Leading and coordinating the electronic records destruction process
  • Auditing the scanned material produced by the Senior Records Coordinator before the material is sent offsite
  • Maintaining records-related processes for internal mail management
  • Other duties as required.

Required Experience:

  • Minimum of three (5) years of records management experience or an equivalent combination of education and experience
  • Familiarity with records and information management principles, standards and legislation
  • Strong computer literacy and demonstrated aptitude for working with different software packages and systems—expert knowledge of Microsoft Office 365.
  • Intermediate-level experience with SharePoint online and Microsoft Compliance Manager/Purview.
  • Training experience, including developing materials and delivering training, is an asset.
  • Ability to interpret and communicate complex information to a broad range of stakeholders
  • Ability to work independently and as part of a team
  • Excellent oral and written communication skills
  • Attention to detail and the ability to multi-task
  • Demonstrated experience coordinating projects and programs that affect all staff
  • Experience with the Information Management Act is an asset.
  • Experience amending an ORCS schedule is an asset.

Work Arrangements: This role is based in Vancouver (Lower Mainland is preferred) and must be onsite in a hybrid capacity (2-3 days in office per week).

Salary Offering: $63,000 to $75,000/year plus pension, benefits and four weeks vacation.

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