Executive Assistant
4 weeks ago
Dalton Associates knows a team's strength is in its people, and we cannot achieve our mission without a team that reflects the diversity of the clients and communities we serve - across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, and experience.
We believe that healthy communities support healthy people, and in turn, healthy people build healthy communities. To achieve this vision of wellness, people need easy access to safe, confidential, and quality mental health support. Dalton Associates (DA) is a private mental health services organization. With a dynamic team of over 75 employees and over 150 clinicians, DA provides specialized and quality assured, psychological, psychotherapy, social work, and behavioural health services that are culturally sensitive, safe, accessible, and timely throughout the province of Ontario. To deliver on our mission, we strive to foster a work environment built on open communication, cooperation and mutual respect between clients, clinical professionals, our partners, and our head office staff. Team effectiveness is paramount in allowing us to work efficiently, provide timely solutions for our clients, and adapt to on-going shifts in the mental health and wellness space to ensure we stay effective in all that we do.
The Director of Operations and Director of Administration work collaboratively to oversee and provide direction to the clinical, programmatic, and administrative infrastructure of the organization. In so doing, they share a focus on fostering a positive, inspiring, and efficient team, cultivating strong partnerships with both internal and external stakeholders, providing the highest quality of mental healthcare to our clients, and developing sustainable, community-centered, effective mental health services throughout the province of Ontario. Your role as the Executive Assistant will be to support the Directors of Operations and Administration in the daily tasks associated with their roles, as well as with the key initiatives that are under their purview.
The Executive Assistant’s responsibilities may include, though is not limited to, the following:
Overseeing all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence; booking meetings, maintaining an understanding of the priority of tasks/projects, etc.
Managing any travel for the Directors, as applicable, including the coordination of flights, accommodation, etc.
Supporting the Requests for Proposal (RFx) process, including but not limited to research, content development, proposal writing, PowerPoint presentation preparation, etc.
Maintaining a map and project framework (e.g., of all the operational programs, services, and projects in progress; drafting and/or editing communications to staff, contracted clinicians, partners, etc.; managing social media accounts by writing posts, sharing relevant content, engagement, etc.
Supporting information management; managing closed file requests, answering contractor questions, inputting requests in the “Master Spreadsheet”, and ensuring communication with those staff who audit and close files.
Maintaining the list of Psychological Supervision and Mental Health Consultation Groups and contractors in each group.
Participating in organizational event planning, coordination, and implementation, when requested.
You have proven ability to take initiative, organize, manage, and prioritize a high volume of projects simultaneously.
Collaborative: You are committed to our shared success, and above all else, the wellbeing and success of the clients and communities we serve at Dalton Associates. Diligent: Your solid attention to detail will ensure that work completed is accurate. You are committed to maintaining the highest level of cultural and occupational safety in practice and can work in a manner that respects the value of diversity and principles of equity and inclusion.
Creative: You think outside the box when it comes to troubleshooting, problem solving, and conceptualizing the work. Completion of Bachelor’s degree in relevant field preferred.
~3-5 years’ experience providing administrative or executive-level support within the mental health field.
~ Demonstrated high computer proficiency, including MS Office (Word, Excel, Outlook, and PowerPoint) and project management software (e.g., Full-time, 37.Monday to Friday- flexible between 8am to 5pm EST
This role will work in a hybrid capacity, with days in-office at our head offices in Fergus, Ontario.
Dalton Associates is an equal opportunity employer, committed to the full inclusion of all qualified individuals. Job Type: Full-time
Monday to Friday
Bachelor's Degree (preferred)
administrative or executive-level support: Work Location: Hybrid remote in Fergus, ON N1M 2J7
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