Executive Assistant

3 weeks ago


Markham ON, Canada Human Resources Full time

Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health & safety of our employees and the communities we serve. In business since 1961 and with a growing fleet of over 1,200 collection vehicles and over 2,000 employees, we have operations throughout Ontario, Manitoba, New Brunswick, and Nova Scotia and continue to grow.

Opportunity : The Executive Assistant manages the day-to-day administrative and time management activities for both the President and Chief Financial Officer. This includes calendar management, meeting preparation, social media presence, administrative policies and procedures, general office administration, document preparation, communications support, and other professional support.

Responsibilities:

  • Acting as main point of contact for both the President and CFO on daily support needs
  • Preparing reports, presentations, communications for the Executive
  • Working closely with Executive and Leadership team and supporting operational needs
  • Proactively ensuring the needs of the Executive are identified and providing timely support with information, documents, research, and completed projects
  • Developing and maintaining a well-organized filing system(s)
  • Scheduling meetings, coordinating business planning sessions, managing meeting materials, taking minutes, and coordinating Executive calendars
  • Anticipating needs based on an understanding of the Executive
  • Coordinating travel, hotel arrangements, expense reporting, meetings
  • Assisting Executive with special projects

Competencies & Qualifications:

  • A minimum of 3 years’ experience as an executive assistant is preferred
  • Business administration diploma, certificate or related field is preferred
  • Digitally proficient with strong computer skills including proficiency in MS Office and various Social Media platforms
  • Experience using an expense management system and general accounting, or bookkeeping skills is an asset
  • Experience coordinating travel for executives
  • Strong communication, writing, and presentation skills
  • Takes pride in project ownership and meeting timelines and responding to requests
  • Ability to travel locally, as needed with a valid driver’s licence and clean abstract
  • Critical thinking, detail oriented, and sound decision-making skills
  • Strong respect for and adherence to confidentiality
  • The company may request a criminal background check and or bonding
#J-18808-Ljbffr
  • Executive Assistant

    1 month ago


    Markham, ON, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administrative support to executives, to ensure the successful...

  • Executive Assistant

    7 days ago


    Markham, ON, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    7 days ago


    Markham, ON, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    7 days ago


    Markham, ON, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...


  • Markham, ON, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. Provide administrative support to executives C-suite directors, including scheduling...

  • Executive Assistant

    1 week ago


    Markham, ON, Canada Sofina Foods Inc. Full time

    Executive Assistant – Latrus Family OfficeThis rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family –...

  • Executive Assistant

    1 week ago


    Markham, ON, Canada Sofina Foods Inc. Full time

    Executive Assistant – Latrus Family OfficeThis rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family –...

  • Executive Assistant

    7 days ago


    Markham, ON, Canada Sofina Foods Inc. Full time

    Executive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family...

  • Executive Assistant

    1 week ago


    Markham, ON, Canada Sofina Foods Inc. Full time

    Executive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family...


  • Markham, ON, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to...

  • Executive Assistant

    1 month ago


    Markham, Canada Living Realty Inc., Brokerage Full time

    Our Company is seeking a motivated and proactive Executive Assistant to support our Executive Management Team. The position is full-time and the start date is immediate. **Responsibilities for Executive Assistant** - Schedule appointments, and maintain and update the Chairman’s daily calendar - Coordinate travel arrangements, prepare itineraries, plan...

  • Executive Assistant

    4 weeks ago


    Markham, Canada Forward Synergices Inc Full time

    **Job Title: Executive Assistant** **Company Overview**:We are helping a well-established insurance and wealth management firm (“the Firm” with a rich history of over 15 years. The Firm provides comprehensive financial solutions to individuals, families, and businesses, helping them achieve their financial goals. We are currently seeking an...

  • Executive Assistant

    1 week ago


    Markham, Canada Miller Waste System Full time

    **Location**: Markham, ON (onsite) **Position Type**: Full-time - permanent **Reporting**: President & CFO **Travel**: Required, ad hoc Miller Waste Systems is a waste diversion company. We provide waste management solutions which prioritize resource recovery and environmental protection for future generations, while remaining committed to the health &...

  • Executive Assistant

    7 days ago


    Markham, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    7 days ago


    Markham, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    7 days ago


    Markham, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...

  • Executive Assistant

    7 days ago


    Markham, Canada Renascent Consulting Group Inc Full time

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar...

  • Executive Assistant

    2 weeks ago


    Markham, Canada Robert Half Full time

    A large, dynamic firm is seeking an Executive Assistant. It is essential that this role be filled by someone professional and highly-skilled, and ready to maintain various administrative duties for executive management. If you're looking for work as an Executive Assistant, this permanent position in the Toronto, Ontario area is ideal for you!Your...

  • Executive Assistant

    1 month ago


    Markham, Canada Golden Sun Capital Investment Inc Full time

    **Responsibilities**: - Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings - Conducting research and creating reports on various topics based on the needs of the executive - Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and...

  • Executive Assistant

    1 month ago


    Markham, ON, Canada Manrkē Full time

    Are you passionate about success? We’re scaling rapidly and we need best-in-class talent. At Manrkē, business and tax professionals from around the world are empowering clients to become financial champions. From top athletes to musicians and global influencers as well as entrepreneurs in business tech, digital media, e-commerce, virtual education, and...