Organizational Design and Classification Consultants

JOB TITLE
Organizational Design and Classification Consultants – Senior

CLIENT
Federal government organization based in Gatineau (the “Organization”)

NUMBER OF RESOURCES NEEDED
3 resources (the “Resources”)

BRIEF DESCRIPTION
The Organization requires the services of Organizational Design and Classification Consultants for EX and non-EX – Senior Level, to provide advice and services in organizational design, classification and job description writing, in compliance with the Organization’s policies, directives, practices and tools.

MAIN TASKS
a. Lead projects to support the development and implementation of organizational design and the Occupational Group Structure Review across the department;

b. Review existing work processes and organizational structures to determine their efficiency and effectiveness and make recommendations;

c. Analyse current and end state organizational structures, develop options and recommend new organizational structures (may include costing);

d. Develop organizational models, delineate responsibilities within work streams, prepare associated standardized job descriptions, corresponding parameters, and appropriate learning tools for their application;

e. Participate in meetings on strategic classification issues with the Organization’s clients, managers and senior management;

f. Prepare background documentation and strategies to support management decisions;

g. Review, evaluate new or revised job descriptions;

h. Lead and participate in classification committees, including grievance classification committees and writing reports;

i. Prepare relativity reports,

j. Provide guidance and mentoring to staff; and

k. Provide organizational guidance and training to clients.

TERMS & CONDITIONS Location
The majority of the work will be performed off site. The consultants will need to have access to Zoom or teleconference. Some work and/or meetings may be performed, as required, at the Organization’s offices located in Gatineau.

Type of contract Contractual

Duration of contract

Initial Contract award until March 31st 2023, until 3 option periods ending in march 31st 2026

Number of Days of Work per Year

· Initial Contract: 600 days for the Initial contract period

· Option Period 1: 300

· Option Period 2: 300

· Option period 3: 250

Starting date

The exact starting date is still unknown.

Particular Needs or Concerns:

Needs Reliability status clearance
QUALIFICATIONS & EXPERIENCE
Level of Education Required

The Resource must have a College or University degree. A higher-level degree is an asset.

Any relevant professional certification is also an asset.

Experience Required

1. FOR NON-EX consultant ONLY (must meet accreditation)

· The Bidder MUST demonstrate that each of its proposed Resources possesses an Accreditation in Classification from the Treasury Board Secretariat- Office of the Chief Human Resources Office ( TBS- OCHRO) . An accreditation number or certificate or a written confirmation from Treasury Board to prove that the resource has the required Accreditation must accompany the bid.

· This criteria MUST be met to evaluate non-EX job descriptions, chair and lead classification committees and to analyze and chair classification grievance hearing.

· An Accreditation is not mandatory for the EX consultant and job description writing,

2. The Bidder MUST demonstrate that each of its proposed Resources has a minimum of five (5) years organization and classification experience, gained in a federal government organization, applying the Executive (EX) Group and multiple non-EX job evaluation standard. To demonstrate experience applying the EX classification standard, the proposed resources should have provided all of the following services:

a. Organization design, analysis and advice; and

b. Writing EX work descriptions and preparing EX evaluation rationales.

3. The Bidder MUST demonstrate that each of its proposed Resources has a minimum of five (5) years of organization and classification experience, gained in a federal government organization, applying non- EX classification standards. To demonstrate experience applying non-EX classification standards, the Bidder should indicate which classification standards were applied, and the proposed Resources should have provided all of the following services:

a. Organization design, analysis and advice;

4. The Bidder should demonstrate that each of its proposed resources has more than five (5) years organization and classification experience, gained in a federal government organization, applying the Executive (EX) Group classification standard. To demonstrate experience applying the EX classification standard, the proposed resources should have provided all of the following services - More than 108 months needed:

a. Organization design analysis and advice;

b. Writing EX work descriptions;

c. Preparing EX evaluation rationales,

5. The Bidder should demonstrate that each of its proposed resources has more than five (5) years of organization and classification experience, gained in a federal government organization, applying non-EX job evaluation standards. To demonstrate experience applying non-EX classification standard, the proposed resources should have provided all of the following services, in at least five (5) different occupational groups (name occupational groups) - More than 108 months needed:

a. Organization design, analysis and advise;

b. Writing a non-EX work descriptions and

c. Preparing non-EX evaluation rationales

6. The Bidder should demonstrate that each of its proposed resources has written standardized job description over the course of the last 10 years. To receive points, each standardized job description should have been applied to at least three (3) different positions, across a given Department.

7. The Bidder should demonstrate that each of its proposed resources has at least two (2) years of experience, gained within the last ten (10) years in a federal government organization, providing guidance and mentoring to classification trainees, other classification advisors, or Management, in the application of non-Executive (EX) Group job evaluation standards or the Executive (EX) Group job evaluation standard. To demonstrate experience providing guidance and mentoring to either classification trainees, other classification advisors, or Management, the types of services the proposed resources have provided should include at least one of the following - More than 83 months needed:

· Training, Mentoring and Coaching;

· Facilitation of classification learning capsule/sessions;

· Focus Groups/Discussion Moderation;

· Coaching classification trainee(s) to obtain their classification accreditation;

· Classification evaluation committee work;

· Classification grievance committee work

8. The bidder should demonstrate in their proposal that they have received the training on the new evaluation standard PA- IT and CT.

Other Requirements

Resources need to Hold Enhanced Reliability status clearance.

Job Type: Contract

Schedule:

• Monday to Friday

Experience:

• ODC: 9 years (Required)

Licence:

• Enhanced Reliability (Required)

Work remotely:

• Temporarily due to COVID-19

Reference ID: