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Legal Assistant

3 months ago

Dartmouth NS, Canada Scotia Law Full time

HELLO. WE’RE SCOTIA LAW.

We are a small, thriving property law firm specializing in friendly, hands-on services for clients buying or selling residential properties in HRM and across Nova Scotia. Conveniently located in Burnside, Dartmouth, we’re passionate about making our clients’ experiences smooth and stress-free, supporting them every step of the way. We’re looking for a dedicated, detail-oriented, and friendly individual to join our close-knit team and help us continue delivering exceptional service.

OPPORTUNITY: LEGAL ASSISTANT

In this role, you’ll be a vital part of our team, supporting our lawyer and paralegals to ensure our clients receive exceptional care. The ideal candidate is a highly organized, self-starter who takes pride in supporting our team to deliver outstanding client service. Our fundamental goal is to support our clients navigate the complexities of the current real estate market with ease.

To excel, you need to be a team player with a positive "Can Do" attitude, dependable and deadline-focused, especially during busy times. We’re looking for someone who thrives in a dynamic, fast-paced environment and steps up when it matters most. And yes, we have fun along the way

Key Responsibilities:

Internal Team Support:

  • Coordinate client meetings (via phone/email)
  • Communicate with clients as directed and ensure timely responses and accurate information
  • Prepare and organize legal documents related to real estate transactions
  • Review client documents for accuracy, completeness, and compliance with legal standards.
  • Maintain accurate and organized files for all active and closed cases, ensuring easy retrieval and confidentiality.
  • Support office administration and day to functioning as well as team events when requested.

Transaction Coordination:

  • Assist with the opening and closing of real estate transactions, including scheduling, and ensuring all necessary documentation is complete.
  • Assist in fund disbursement and accurate recording of financial transactions.

 

Due Diligence:

  • Support the drafting of legal documents and correspondence under the direction of paralegals and lawyer(s).
  • Ensure your work meets compliance with relevant laws and regulations in all real estate transactions.
  • Utilize legal practice management software, real estate transaction platforms, and other relevant technology tools to streamline processes and maintain records.

Critical Skills:

  • Superior interpersonal skills, including active listening, patience, and professionalism.
  • Ability to follow instructions and complete tasks accurately and effectively.
  • Strong organizational skills with the ability to manage a high volume of administrative tasks.
  • Excellent time-management skills to meet important deadlines.
  • Ability to prioritize work to ensure timelines are met.
  • Strategic thinking and problem-solving skills.
  • Adaptable, reliable, and a true self-starter.

Experience & Qualifications:

  • 1-3 years of experience in an intermediate administrative role.
  • We prefer a diploma in Administration from a recognized post-secondary institution.
  • Proficiency in MS Office Suite and Office 365
  • Proven track record of excellent organizational skills and effective systems management.
  • Advanced communication skills across all mediums (face-to-face, phone, email).
  • Proven ability to multitask and prioritize effectively.
  • Familiarity with, or a strong interest in, working within a legal environment is considered an asset.
  • Team-oriented with a collaborative, adaptable, and flexible approach.

Why Join Scotia Law?

We are a small firm with a dedicated team. You will gain valuable experience by working closely with our legal team to learn all the complexities of property law. You will have the opportunity to contribute in a meaningful way to deliver exceptional client service and apply your skills to make a huge contribution. We offer a competitive salary, benefits and working environment that is professional, yet fun.

TO APPLY:

Please submit your up-to-date resume, complete with a brief cover letter outlining why you are choosing to join Scotia Law and your special superpower

We embrace inclusion and diversity and welcome all applicants, those in historically underrepresented groups such as indigenous persons, racially visible persons, persons with a disability, women, and persons of a minority sexual orientation and/or gender identity. Please feel free to self-identify.