Administrative Assistant

3 weeks ago

Montréal QC, Canada Randstad Full time

Do you have experience as an Administrative Assistant? Does the fast-paced and dynamic investment environment appeal to you?


We are looking to fill an administrative assistant position in hybrid mode for our Square Victoria office.
This is a replacement for maternity leave for a period of 12 to 13 months.


Reporting to the Vice President, Private Equity - Americas, the incumbent supports the International Private Equity team in achieving business objectives by participating in the administrative and technical support of the team. He/she promotes collaboration and teamwork, within the Montreal office and international offices.



Advantages
- Beautiful working environment and dynamic team
- Hybrid working mode: Tuesday-Wednesday-Thursday in the office
- Social advantages
- Competitive salary



Responsibilities
Plan and organize business trips: authorizations, reservations, logistics
Prepare and review expense accounts and do the necessary follow-ups;
Manage the agenda of certain team members by organizing complex meetings, managing scheduling conflicts and ensuring necessary follow-ups;
Make various reservations and registrations which will require travel;
Coordinate the obtaining of signatures of legal documents via DocuSign and carry out the necessary follow-ups;
Manage the arrival of new colleagues and collaborate in their integration;
Update the travel schedule for the team and internal committees;
Collaborate in updating internal processes and procedures and participate in various files by collaborating with the resources of the administrative team;
Perform various support tasks: ordering supplies, mail, messaging, etc.;
Replace the team's administrative assistants and administration technicians during absences or support them during peak periods;
Work with ease with our colleagues in international offices;
Accomplish any other related tasks that may be entrusted to him related to the administrative management of the PVP International Private Placement.
Qualifications
College diploma in administration or other relevant studies;
Minimum of 5 years of experience in an administrative assistant or technician role;
An equivalent combination of education and experience may be taken into consideration;
Excellent command of the Microsoft Office suite and knowledge of the SharePoint application, an asset;
Excellent written communication in French and English;
*Frequent interactions in English, oral and written, with employees based in one of the 9 international offices


Demonstrate dynamism, creativity and open-mindedness;
Rigor and concern for quality;
Discretion, diplomacy and professionalism.
Concern for customer service, flexibility, availability;
Collaboration, teamwork and mutual assistance;
Developed sense of organization, prioritization and monitoring;
Autonomy and sense of initiative;
Good relational and interpersonal skills;
Clarity of oral and written communications;
Ability to work in an evolving environment;
Ability to work on several files simultaneously;
Orientation towards the search for solutions;
Summary
Are you interested in this position? Please send your application by email to dorine.sportouch@randstad.ca and we will contact you shortly if your profile matches the criteria.


We look forward to speaking with you.


Human Forward


Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process. #J-18808-Ljbffr

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