Assistant, Human Resources

2 weeks ago

Vancouver BC, Canada YMCA of Greater Vancouver Full time

Date Posted:

April 11th, 2024

Position Title:

Assistant, Human Resources

Location:

New Westminster YMCA (620 Royal Avenue, New Westminster) (Hybrid)

Terms:

Permanent, Full-Time (35 hours per week)

Start Date:

As soon as possible

Rate:

$40,000 annually

Reports to:

Director, Talent Acquisition

Nature & Scope:

The HR Administrative Assistant will be responsible for supporting all administrative tasks related to high volume recruitment including but not limited to, offer letters, references, background checks, file composition and HRIS onboarding. This role will work alongside our Talent Acquisition and people services team, while building strong relationships with other departments including payroll, risk, and Health & Safety.

Major Responsibilities:
  1. Filing a high volume of various documents into employee files
  2. Answer general phone inquiries and monitor the HR email account to direct emails as needed
  3. Update and maintain secure confidential personnel files for employees
  4. Call and complete reference checks for potential job applicants
  5. Collect, compile, and follow up with applicants to complete hiring packages
  6. Enter job applicant information into ADP to start their hire process
  7. Submit applications for Criminal Records Checks online to the Ministry of Justice
  8. Sign up applicants for the YMCA’s learning lab online courses, and troubleshoot any questions
  9. Promote job postings by placing postings on external job boards
  10. Contact job applicants for screening purposes and to arrange interviews
  11. Provide excellent customer service to all internal and external stakeholders
  12. Provide reception coverage at Royal Avenue reception desk as scheduled
  13. Ensure adherence to all YMCA policies and procedures, collective agreements, and relevant federal and provincial legislation
Qualifications:

High School diploma required
1-2 years administrative experience in an office setting preferred
Excellent oral and written communication skills
Strong organizational and interpersonal skills
Strong attention to detail
Excellent computer skills, including ability to use Microsoft Word/Excel/PowerPoint, Outlook, and related products (e.g., SharePoint, Calendar), internet
Experience/knowledge in principles of human resources an asset
Non-profit and/or recruitment experience an asset
Successful candidates will be required to provide a current and satisfactory Criminal Record Check/Vulnerable Sector Search issued no later than six (6) months preceding your start date

About the YMCA:

YMCA BC is a charity dedicated to strengthening the foundations of community, by nurturing the potential of children, teens & young adults, promoting healthy lifestyles, fostering a sense of social responsibility, and delivering lasting personal & social change to grow in spirit, mind, and body.

Since January 2023, YMCA of Northern British Columbia, YMCA-YWCA of Kamloops, and YMCA of Greater Vancouver are officially one association, with one mission to strengthen our impact for communities across British Columbia. We are YMCA BC.

This transition marks a new chapter in our long-standing history of building communities, transforming lives, and connecting people of all ages, stages, backgrounds, and abilities, to unique opportunities to learn, grow, and reach their potential.

YMCA BC provides services in health, fitness & aquatics, child care, camping, employment & community services to over 150,000 participants annually.

Our values guide our decision-making and behavior:

  1. Do the right thing - We are caring, respectful, honest, and responsible in all we do
  2. Put people first - We believe in the strengths, perspectives, and passion of people
  3. Keep our promises - We do what we say we will do
  4. Lead by example - We are courageous, speak with conviction, listen attentively, and collaborate
Application deadline:

April 20th, 2024

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