Administrative Coordinator

3 weeks ago

Toronto ON, Canada Canadian Marketing Association Full time

About Us:

The Canadian Marketing Association (CMA) is the leading voice of the marketing profession in Canada, dedicated to championing marketing’s significant impact. We empower our members to excel through professional development, thought leadership contributions, networking opportunities, and by bolstering a robust regulatory climate for business success.

Role Overview:

The Administrative Coordinator (CEO & Council, Committee) at CMA plays a pivotal role in supporting the Association’s CEO, the CMA Council and the CMA Committee community of senior marketers and members of the CMA. This position requires a service and member-oriented individual, who’s a great relationship-builder.

You’re well suited to the opportunity if you have a strong attention to detail, take initiative, thrive in a collaborative and evolving environment, and you’re committed to delivering exceptional support for diverse stakeholders across a range of administrative and project management tasks.

Key Responsibilities:

  • Support marketing and community meeting and event coordination, as well as the management of the CEO’s calendar.
  • Organize and attend meetings with volunteer groups, ensuring seamless communication and efficient gathering of stakeholders.
  • Preparation of CEO, Council and Committee meeting materials, capturing detailed meeting notes, developing minutes post-meeting, and following up on action items with relevant stakeholders.
  • Maintain accurate records of attendance, member engagement, and contacts for effective follow-up and engagement strategies.
  • Collaborate with other teams to support deliverables in web/database updates and event organization and content delivery.
  • Develop and manage briefing notes, presentation materials, and marketing content to support CMA's vision and objectives.
  • Support the CEO in project coordination, drafting reports, presentations, Board and Member Relations and administration.
  • Accommodate varied tasks and duties as the need arises, showcasing adaptability and a proactive approach.

Skills and Qualifications:

  • A background in administration with exposure to marketing functions.
  • Proven organizational skills, strong attention to detail, and competency in managing calendars and multiple projects.
  • Outstanding communication skills, including excellent writing and editing abilities.

· Proficiency in Microsoft Office, Excel, PowerPoint, Canva, and project management and CRM platforms (D365).

  • Strong interpersonal skills, capable of fostering collaboration and delivering projects that meet or exceed expectations.
  • Exceptional time management capabilities coupled with demonstrated experience managing projects, and a proven ability to navigate member and stakeholder relations with a positive, service-oriented attitude.
  • Team-oriented mindset with a genuine desire to support colleagues and members to achieve collective success.
  • Professionalism and experience in managing and delivering multiple priorities succinctly.
  • Ability to handle confidential materials exercising discernment and discretion.
  • An open and adaptable disposition, willing to embrace a variety of tasks in a changing environment.
  • A minimum of 2-4 years of related experience in an administrative role with responsibilities related to project management, marketing or coordination.

Preferred but not required qualifications:

Education : University or college degree

Knowledge: Sound understanding of government at provincial and federal levels, and familiarity with current trends and developments in politics and public policy.

Language : Bilingualism (English/French) would be an asset.

 

Interested candidates who are looking to contribute to the vibrant and growing field of marketing are invited to submit their cover letter and resume to careers@thecma.ca In your cover letter, please share why you’re excited about the opportunity and joining the CMA, and why you think you’re a great fit

CMA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in the recruitment process. Please contact careers@thecma.ca if you require special accommodations throughout the interview process.

  • Administrative Coordinator

    1 month ago

    Toronto, ON, Canada RPMGlobal Full time

    Who we are You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Coordinator Administrative Support

    7 days ago

    Toronto, ON, Canada Ellement Consulting Full time

    We are seeking a resilient People and Culture Coordinator to join our vibrant team at Ellement Consulting in Winnipeg, Manitoba, Canada. Growing your career as a on_site People and Culture Coordinator is a promising opportunity to develop fundamental skills. If you are strong in presentation, critical thinking and have the right determination for the...

  • Corporate Administrative Coordinator

    1 month ago

    Toronto, ON, Canada Gwich'in Collaborative Government Full time

    Gwich'in Collaborative Government. The Office Coordinator is responsible for greeting all visitors to the Gwich’in Tribal Council (GTC) office at the L.Semmler Building in Inuvik, managing the office phones, the GTC Craft Store and performing a variety of general office administration tasks as well as providing operational support. The Office Coordinator...

  • Project Manager

    6 hours ago

    Toronto, ON, Canada SEB Administrative Services Inc. Full time

    SEB OverviewWe are a technology company that designs and develops products and services for improved benefits administration. Our FlexPlus™ solutions transform our client’s back-office processes and offer a sleek, automated experience for plan members. Our experienced client teams can pinpoint customer needs and create realistic solutions based on...

  • Coordinator Administrative Support

    7 days ago

    Toronto, ON, Canada PathWell Full time

    PathWell is hiring a Clinic and Client Coordinator to join our rapidly expanding team. We are a multi-disciplinary mental wellness health clinic in Downtown Toronto, in the core of the financial district. Our team is deeply passionate and driven to help improve the lives of others and equally contribute to fostering a culture of support, growth and...

  • Coordinator of Administration

    4 weeks ago

    Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Ontario Securities Commission Full time

    **Administrative Coordinator** **Communications, International and Stakeholder Affairs Branch** **Permanent, Full-time** **File #23-61** **Who We Are** The **Ontario Securities Commission (OSC)** is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the...

  • Board administrator and event coordinator

    2 weeks ago

    Toronto, ON, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role will primarily focus on event planning, conference planning,...

  • Board administrator and event coordinator

    1 week ago

    Toronto, ON, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role will primarily focus on event planning, conference planning,...

  • Administrative Research Coordinator

    1 week ago

    Toronto, ON, Canada University Health Network Full time €28 - €35

    The University Health Network, where “above all else the needs of patients come first”, encompassesToronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    At FSRA, our vision is to ensure financial safety, fairness, and choice for Ontarians. As a financial services regulator, we’re passionate about protecting consumers. Our principles-based approach means we can quickly and effectively respond to the changing needs of consumers and the industry. Our team combines industry expertise with commitment to public...

  • Administrative Coordinator

    4 weeks ago

    Oakville, ON, Canada Hour Consulting Full time

    We are currently hiring for a full time permanent Administrative Coordinator for our client, a full-service tax advisory firm that provides Canadian domestic/international tax planning and tax dispute advice to clients throughout Canada and internationally. They are growing and looking for an Administrative professional to join their team to support the...

  • Administrative Coordinator

    1 day ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Board administrator and event coordinator

    1 week ago

    Toronto, ON, Canada Canadian Security Trader's Association, Inc (CSTA) Full time

    The board administrator and event coordinator will play a key role in supporting the Office of the Canadian Security Traders Association Presidency, as well as two boards: the Canadian Security Traders Association (CSTA) and the Institutional Equity Traders Association (IETA) of Toronto. The role will primarily focus on event planning, conference planning,...

  • Administrative Coordinator

    1 month ago

    Toronto, Canada Ministry of Energy Full time

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office! If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the perfect opportunity for you. In this role, you will thrive in a challenging and...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Administrative Coordinator

    4 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/31/2023 **Req ID**: 31585 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Radiation Oncology **Campus**: St. George (Downtown Toronto) **Position Number**: 00049261 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Administrative Coordinator

    7 days ago

    Toronto, Canada Ontario Institute for Cancer Research Full time

    **Position: Administrative Coordinator** **Site: MaRS Centre, Toronto** **Department: Computational Biology** **Reports To: Director, Computational Biology** **Salary: Commensurate with level of experience** **Hours: 35 hours/week** **Job Type: Hybrid** **Status: Full-time, Temporary (Leave coverage until April 2024)** The Ontario Institute for Cancer...

  • Administrative Coordinator

    1 week ago

    Ottawa, ON, Canada ADR Institute of Canada, Inc. Full time €22 - €29

    ADRIC seeks an enthusiastic, detail-oriented candidate who will be working directly with the Executive Director with a first-rate customer service attitude and excellent office administrative skills. Candidates with strong technology and CRM knowledge and experience are strongly preferred. The ADR Institute of Canada (ADRIC) is a highly respected bilingual...

  • Marketing and Administrative Coordinator

    1 week ago

    Guelph, ON, Canada Skyline Group of Companies Full time

    We’re growing and looking for a passionate, driven, and energetic candidateto join our team for the position of Marketing Administrative Coordinator for our Asset Management team located in our Head Office in Guelph, Ontario . In this role, with the utmost confidentiality, you will be responsible for organizing, coordinating, and providing...