Records Analyst, City of Richmond, BC
Found in: Jooble CA O C2 - 2 weeks ago
- Records Analyst, City of Richmond, BC - Deadline February 11, 2024
Records Analyst, City of Richmond, BC
Location: Richmond, BC
Compensation: $43.36 - $51.26/hr
- Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;
- Assisting the day-to-day administration of InMagic DB/TextWorks databases, including any upgrades or implementations of specialized projects;
- Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;
- Accessioning community records, including working directly with donors; Conducting functional and provenance-based analysis of current City records;
- Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;
- Assessing conservation needs for records;
- Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives;
- Assisting City staff and members of the public in accessing records including carrying out often complex research requests;
- Providing input into development and maintenance of taxonomies and indexing authorities;
- Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.
- Playing a key role in the management and further development of the City's records management systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;
- Assisting with any upgrades to REDMS or updates to the UCRS;
- Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;
- Assisting with processing access requests under FIPPA; and
- Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.
Qualifications Knowledge, Skills & Abilities:
- Solid knowledge of archives management, records management and preservation management as well as awareness of technical strategies for digital preservation is required.
- An understanding of the standards and legislation in the field of records and archives, including the Freedom of Information and Protection of Privacy Act, is required.
- Highly effective interpersonal, oral communication, writing, project management and team skills are essential.
- Ability to interact successfully with the public and staff at all levels on a basis of respect, service, and teamwork is essential.
- Demonstrated ability to exercise a professional level of diplomacy and discretion is essential.
- Familiarity with InMagic DB/TextWorks and OpenText eDocs/eDocs RM software a definite asset.
- Ability to successfully clear a Police Information Check.
Qualifications and Experience:
- Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.
- Valid Class 5 Driver's License for the Province of British Columbia.
Additional Information:
- Employee Group: CUPE Local 718
- Position Status: Regular Full-Time
- Salary Range: $43.36 - $51.26/hr
- Hours of Work: 8:15 am to 5:00 pm, Monday-Friday (Compressed Work Week)
The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.
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