Event Coordinator
3 weeks ago
Bayshore HealthCare, one of Canada’s leading providers of home and community health care services, is looking for an enthusiastic Event Coordinator to join its growing National Communications team. The flagship event the Event Coordinator will be responsible for planning, managing, and executing is Bayshore’s annual leadership conference. The Event Coordinator will also help plan other events as needed.
This is a hybrid position, with the successful candidate expected to work a minimum of two days per week at Bayshore’s National Service Centre in Mississauga, ON. The Event Coordinator will report to the Director, National Communications & Public Relations. This is a one-year contract with the opportunity to become a full-time permanent position.
Lead planning and execution of Bayshore’s annual Leadership Conference.
• Responsible for developing the overall event plan, including liaising with the venue, working with vendors, managing budgets, and scheduling speakers.
• Clear understanding of event requirements and meticulous attention to detail.
• Establish relationships with vendors to find best combination of quality and cost.
• review contracts to ensure accuracy.
• Manage event registration, including sending invitations, tracking attendees, and finalizing confirmations.
• Work with National Communications teammates to determine required event content and create workback schedules for creative materials.
• Coordinate shipping of event materials to head office and/or event space.
• Oversee onsite supervision of Leadership Conference from setup to teardown.
• Do final checks at the conference venue to ensure everything meets standards.
• Evaluate the conference and provide feedback to help improve future events.
• Support planning and execution of other Bayshore events as needed.
5+ years of experience in corporate event planning and management.
• University degree or equivalent event management certificate/diploma.
Proficient in Microsoft Office, specifically Excel.
• Excellent organizational, project management and problem solving skills.
• Outstanding relationship building skills.
• Understanding of virtual event platforms, including Teams and Zoom.
• Knowledge of performance monitoring tools and content management platforms, such as WordPress and SharePoint.
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