Office Administrative Assistant
3 weeks ago
Office Assistant (Bilingual in French) #24-113 (Job opportunity)
Full-time Permanent-Recruitment #24-113 (CUPE)
Division: Health Promotion and Vaccine Preventable Diseases
Location: Sudbury Office – 1300 Paris St., Fully On-site: The position requires 100% on-site placement; Remote work is not an option.
Additional statutory holidays
We are currently seeking a highly motivated professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.
Reporting to the Administrative Assistant, Health Promotion and Vaccine Preventable Diseases Division, the Office Assistant is an integral member of a multidisciplinary team who provides a variety of administrative support services necessary to the efficient functioning of the Division
Assists with event planning by making arrangements for catering, venue/facility, audio-visual equipment requirements, room set-up, etc.
Operates the office and technical equipment to achieve required results and troubleshoots problems as required.
Provides support and guidance to team members on relevant computer software systems and applications.
Answers telephone calls, redirects telephone calls when appropriate, and assists the caller with requests and provides the necessary follow-up.
Acts as backup for Intake and other Office Assistants within the agency.
Assists with the orientation of staff, students, and volunteers as required.
Compiles, tabulates, and prepares statistical data and runs reports as required.
Successful completion of a post-secondary certificate or diploma in Office Administration or similar discipline or equivalent in education and experience.
Demonstrated advanced proficiency in computer software applications including all applications in Microsoft Office.
Advanced oral and Witten proficiency in both official languages is required.
Testing will be completed.
Ability to problem solve, manage, and organize multiple tasks/projects.
Meticulous record maintenance skills with the ability to maintain filing systems and applicable databases.
Excellent writing skills, including proper spelling, grammar, and punctuation.
Maintains current Ontario driver’s license and has access to a reliable vehicle with agency required insurance for whom this is required.
Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required.
Human Resources, Corporate Services Division
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