Executive Assistant

3 weeks ago

Markham, Canada Sienna Senior Living Full time

We are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada’s leading owners and operators of seniors’ residences. We offer care, support, services and housing in Retirement and Long Term Care to seniors/residents and their families. And we truly believe it is a privilege to serve Canada’s seniors, ensuring they live fulfilling lives with the utmost comfort, dignity and respect.


At Sienna, we empower our 12,000 team members to help our residents live the life they desire and deserve. We provide our team members the tools and support to deliver excellent clinical care and elevate the resident experience through choice, personalization, and community engagement.


What Sienna Offers: We are a purpose driven organization. We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. And we offer a number of programs and benefits that support team members’ financial, personal and professional needs:


  • A competitive salary and vacation package
  • Health & Dental benefits program
  • RRSP with employer match
  • Share Ownership and Reward Program (SOAR)
  • Employee Share Purchase Plan with company match
  • Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
  • A welcoming culture that values diversity and differing perspectives, experiences and beliefs


What You’ll Be Doing: You will be a welcomed member of the Sienna team, working collaboratively with the executive assistants and key stakeholders to support a Senior Executive Team Member (EVP) with all executive and administrative matters in all areas under their respective responsibilities.


  • Compile data and reports, prepare agendas and meeting packages, and respond to routine formal written correspondence; coordinate meetings and teleconferences
  • Support with expense reports, arrange and book corporate and personal functions for the EVP
  • Coordinate meeting agendas and materials where EVP is the chair, take and distribute minutes and follow up and report to the EVP
  • Respond to issues and tasks on behalf of the EVP as directed, often in high pressure situations
  • Proactively manage the daily schedule for the EVP, rationalizing and prioritizing competing demands from various sources from within and outside the organization
  • Communicate in person and through correspondence with high level contacts inside and outside the organization such as vendors and senior leadership
  • Maintain strict confidentiality on all matters
  • Proactively create and maintain effective workflow and communications to accomplish the work of the Operations office, which includes the handling of a variety of projects and tasks simultaneously.
  • Perform other duties as assigned.


Who You Are:

  • You are willing to commute to our Markham office frequently to collaborate with our Senior Executive team members
  • You have at least five years of experience supporting executive level management at a publicly traded organization
  • You are proficient with Microsoft Word, Outlook, Excel and PowerPoint with the ability to create and update presentation slides on behalf of Senior Executive Team Members
  • You possess the initiative and ability to perform tasks without being asked, and achieve desired results without having to wait for answers or direction
  • You have the ability to handle multiple tasks and changing priorities while maintaining a high degree of accuracy
  • You have demonstrated experience to build effective business relationships with high profile internal and external clients
  • You have proven ability to effectively function in high stress situations and have the ability to adapt to a fast paced and ever changing environment
  • You have strong verbal and written communication skills


What you need to know:

  • Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience
  • You must be legally eligible to work in Canada or have a valid work/study permit
  • You must successfully pass a Criminal Records Check


Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process.

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