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Executive Assistant

4 weeks ago

ontario, Canada Empire Life Full time

Executive Assistant

Location: Hybrid -Ontario


Why you’ll love this role

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to senior leadership. This position requires a skilled multitasker who can manage communication, coordinate complex projects, and handle various financial and organizational tasks with precision. The ideal candidate will demonstrate discretion, adaptability, and problem-solving skills, excelling in high-pressure environments while maintaining strong relationships across the company


What you’ll be working on

  • Manage calendars, appointments, and meetings for senior executives, ensuring optimal time management and prioritization.
  • Handle incoming and outgoing communications, including emails, calls, and messages, with a high level of professionalism and confidentiality.
  • Coordinate internal and external meetings and ensure effective communication of information to key internal and external stakeholders
  • Proactively manage travel booking and arrangement of meetings and logistics
  • Assemble and analyze highly confidential information from multiple sources, and prepare reports, agendas, presentations, etc.
  • Exercise discretion in handling sensitive information and ensure the confidentiality of executive communications.
  • Assist with problem-solving and decision-making, contributing to effective and efficient operations.
  • Support the execution of projects by tracking tasks, deadlines, and deliverables.
  • Collaborate closely with cross-functional teams to ensure seamless communication and coordination in support of company wide special projects and initiatives


What you’ll need to have

  • Completion College or University degree in related field
  • Well-developed communication, negotiation and influence skills
  • Clear writing, keyboarding, editing and proof-reading skills
  • Demonstrated experience effectively escalating issues to appropriate parties and applying sound judgment
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides, Gmail).
  • Experience with calendar management tools, particularly Google Calendar.
  • Strong typing speed and accuracy.
  • Exceptional written and verbal communication skills.
  • High emotional intelligence (EQ) and the ability to handle sensitive situations with empathy and professionalism.
  • Detail-oriented, with a proactive approach to identifying and addressing needs.
  • Excellent time management and organizational abilities.
  • High level of discretion and confidentiality.
  • Strong adaptability and flexibility in a fast-paced environment.


Beyond the salary

For regular full-time positions, Empire Life offers a comprehensive total rewards package that includes:

  • Competitive salaries with annual pay increases
  • Annual bonus program, which recognizes both strong company performance and individual contributions, for non sales positions
  • Competitive uncapped commission, for sales positions
  • A comprehensive employer-funded benefits package starting from day one of employment, that includes life insurance, disability, health and dental and a generous health account
  • Flexible work arrangements and an annual allotment of personal health days.
  • Four weeks annual vacation from hire date
  • A defined contribution pension plan with generous employer matching
  • Top up programs for parental leave and compassionate leave
  • Employer-sponsored wellness and recognition programs
  • A cash employee referral programs

To learn more about working at Empire Life, visit https://www.empire.ca/workatempire.


Get to know us

Empire life is proud to be an equal opportunity employer. We celebrate diversity, are committed to creating an inclusive environment, and welcome everyone to participate in our application process. We encourage those of all backgrounds and experiences to apply, even if you don't believe you meet each unique qualification outlined. Applicants will receive equal consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or age.

Empire Life welcomes applications from people with disabilities and disabled people. Accommodations are available upon request for candidates taking part in all aspects of the screening and selection process. If you need this job posting in an alternative format or have any accessibility questions, please contact recruitment@empire.ca .