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HS Administrative Assistant and Receptionist- 1.0 FTE Position

2 months ago

Surrey, Canada Pacific Academy Full time

Pacific Academy is seeking applications from qualified individuals for a full-time administrative assistant/receptionist position in the High School. This position begins in August/September 2024 and is a ten-month position from September through June. The work schedule is 37.5 hours per week, Monday to Friday, from 7:30 am to 3:30 pm.

About Pacific Academy:

Pacific Academy is a Pentecostal Christian school dedicated to providing a Christ-centered education. We emphasize academic excellence, character development, and spiritual growth in a supportive community environment.

Qualifications:

Successful candidates should:

Support a Pentecostal/Charismatic statement of faith and participate in a local church

Demonstrate excellent written and verbal communication skills

Possess outstanding organizational skills

Be willing to work in a team environment as well as independently.

Possess exceptional interpersonal skills and communicate effectively with students, staff, parents, and community members.

Demonstrate general computer skills including MS Office Suite (Outlook, Word, PowerPoint, and Excel) and Google Suite (Gmail, Docs, Sheets, Classroom, etc.).

Demonstrate the highest standards of confidentiality.

Possess the ability to multi-task, have strong organizational skills, be flexible, and detail oriented.

Be fluent in oral and written English.

Main Duties:

Office Management & Operations:

Forward questions and requests to the appropriate school personnel;

Receive, sort and distribute incoming mail and deliveries;

Prepare orders for general office and teaching supplies;

Competent in general computer skills and be knowledgeable in the use of Google Suite;

Record, reconcile, and report attendance;

Maintain student files using a student information system (PCR);

Assist Health & Safety Committee for staff incident reporting and filing;

Maintain office machines and call for servicing when necessary;

Create and monitor ReadySub jobs for absent teachers;

Reconcile HS visa and maintain petty cash;

Maintain HS calendar by coordinating schedules, appointments and bookings;

Assist in emergency response procedures and coordination/completion of drills;

Maintain first aid kit and medical room;

Respond to injuries by administering minor first aid or coordinating with first aid;

Assist with field trip requests, calendar, and transportation for external activities;

Maintain records for bus logs.

Complete other duties as assigned by the principal, vice-principal, registrar, or head of school;

Security:

Sign out visitor passes as needed, following set guidelines for distribution.

Front door surveillance and access control.

Financial/Accounting:

Prepare purchase orders, cheque requisitions and maintain credit card receipts; and adhere to finance guidelines for accurate and timely submission of paperwork.

Reconciliation of High School Visa

Purchasing of Program/Course Supplies such as for the Summit Program and Robotics.

Maintain petty cash.

Please submit a resume and cover letter to careers@mypacificacademy.net. Candidates must also download a Pastor Reference Form for their pastor to complete and submit directly to the email above.