Proposal Manager

4 days ago

Surrey, Canada Industra Construction Corporation Full time

The Proposal Manager reports directly to the Vice President of Estimating and is responsible for leading and coordinating proposal efforts in response to client-issued Expressions of Interest (EOI), Requests for Qualifications (RFQ), Requests for Proposals (RFP), and other solicitation formats.

This role is key in ensuring that all proposals meet client expectations while adhering to Industra Construction's standards of quality. The Proposal Manager collaborates with various internal teams, including project managers, subject matter experts, estimators, and administrators, to manage the proposal process, ensuring compliance, proper formatting, and adherence to deadlines.

As the lead on proposals, the Proposal Manager promotes effective communication, fosters teamwork, and ensures that each submission is both competitive and aligned with Industra Construction's strategic goals.

Key Responsibilities and Duties

  • Collaborates with the VP of Estimating to evaluate requests for proposals and qualifications, determining the likelihood of successful pursuit.
  • Serves as the primary point of contact within the company for all proposals, facilitating coordination across all stages of the proposal process. Key areas of responsibility include:
  • Timeline Management: Oversees the entire proposal schedule, ensuring that deadlines and milestones are met.
  • Proposal Compliance: Works with the VP of Estimating to evaluate compliance strategies, ensuring all requirements are addressed to maximize proposal success.
  • Content Development: Crafts compelling and tailored content for proposals, utilizing both internal and external resources as needed.
  • Quality Assurance: Ensures high-quality proposals by overseeing meticulous editing, formatting, and consistency in all submissions.
  • Contributes expertise in writing and communication to deliver messages that resonate with the client’s needs and expectations.
  • Proposal Strategy and Development: Leads the creation of proposal outlines, oversees content development, and ensures all aspects of the proposal (writing, editing, formatting, graphics) are aligned.
  • Proposal Coordination: Manages the proposal workflow, setting deadlines, organizing kickoff meetings, establishing responsibility matrices, tracking progress, coordinating reviews, and ensuring timely delivery.
  • Content Organization: Maintains an up-to-date repository of proposal materials, including resumes, project summaries, photos, and other standardized content, to streamline future submissions.
  • Cross-Functional Collaboration: Works closely with subject matter experts, project managers, estimators, and the business development team to gather and refine technical content for proposals.
  • Final Quality Checks: Reviews proposals for accuracy, grammar, style, and compliance with client requirements and internal standards.
  • Document Presentation: Ensures all proposal documents are visually engaging and professionally presented, maintaining a consistent format across all submissions.
  • Research: Conducts in-depth research on clients and market trends to ensure proposals are effectively tailored to the audience and enhance competitive positioning.
  • Process Optimization: Continuously improves the proposal development process, including refining templates, tools, and workflows to increase efficiency.
  • Creative Marketing Support: Assists in the creation of promotional materials, including graphics, illustrations, brochures, presentations, and other marketing collateral to support the company’s branding and client engagement efforts.

Qualifications

  • 5-10 years of experience in a related role, with a focus on proposal management.
  • Experience in the construction industry, particularly in business development, is highly desirable.
  • Strong understanding of complex proposal submissions and the associated processes.
  • Excellent written and verbal communication skills, with the ability to convey technical information clearly and effectively.
  • Highly organized, with a keen ability to manage multiple tasks and meet deadlines.
  • Expertise in narrative development, proofreading, editing, and formatting.
  • Proficiency with Adobe Creative Suite, InDesign, and Microsoft Office Suite.
  • Proactive, solution-oriented mindset with a creative approach to problem-solving.

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