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Proposal Coordinator
1 month ago
**Position Overview**
The Proposal Coordinator is responsible for writing, editing and coordinating successful proposal documents to communicate Jacob Bros services in the construction sector, and win new projects.
**Responsibilities and Primary Tasks**
- Writes, plans, drafts and designs overall proposal documents (including corporate resumes, project summaries and other supporting information), showcasing company value proposition and ensuring compliance with RFP/RFI requirements.
- Analyzes RFQ and RFP requirements, assists management in the development of winning proposal strategies.
- Continuously edits and proofreads proposal document materials to ensure quality, accuracy, clarity, consistency, and completeness.
- Manages tasks for multiple projects concurrently to meet tight deadlines and submission target dates.
- Demonstrates a sense of urgency and follows direction of management to create successful business proposals and ensure deadline compliance.
- Establishes positive working relationships amongst proposal team members; manages multiple stakeholders and coordinates amongst team to ensure individual contributions are submitted on time and meet all standards of the client.
- Communicates progress of proposals to proposal team and management.
- Maintains internal databases of marketing material for current and completed projects.
- Develops templates for proposals and/or follows established templates as required.
- Assists with preparation and delivery of final documents to meet deadline requirements.
- Additional assignments per management discretion including but not limited to support of marketing material preparation and participation in special projects.
- Maintains a high level of professionalism and confidentiality.
- Demonstrates initiative, a positive attitude and willingness to adapt to change.
**Reporting Relationships**
The Proposal Coordinator reports to the VP of pre-construction.
**Minimum Qualifications**
- Two (2) years experience writing and coordinating RFQ and RFP processes in the construction industry.
- Proven experience meeting RFQ/RFP deadlines in fast paced, demanding environments.
- Advanced proficiency in Microsoft Office Suite and Adobe Suite.
- InDesign and Photoshop an asset.
- A Bachelor’s degree or certificate in Marketing, Communications, Business or a related field, or related experience in the field is an asset.
- Legally eligible to work for any employer in Canada.
**Work Environment**
The Proposal Coordinator position is based at the corporate head office in Surrey, BC.
