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Personal Assistant

3 months ago

Beaconsfield, Canada Robert Half Full time

Our client is a holding company focused on the travel industry. We are looking for a Personal Assistant to support one of the shareholders of the company, in their personal matters.


The role offers group benefits, discretionary vacation time, flexible hybrid work (between remote work or required real estate site visits), a health spending account, and gas and travel expenses covered.


Necessary Requirements:

  • Valid driver’s license and access to own car
  • Permanent Canadian residency
  • Functional bilingualism (strong English with working French)
  • Proven experience as a Personal Assistant
  • Proficiency in office software (e.g., MS Office Suite, Google Workspace)
  • Flexibility to work in a hybrid environment and adapt to changing needs and schedules


Key Tasks:

  • Act as the primary point of contact for the Shareholder, managing all communications and interactions with external parties
  • Oversee and coordinate all aspects of the Shareholder's personal and professional life, including scheduling, travel arrangements, and personal errands
  • Assist with the planning and execution of personal events and engagements
  • Handle confidential and sensitive information with the utmost discretion and professionalism
  • Hire, coordinate and delegate tasks with general contractors and other service providers for various projects
  • Coordinate accounts receivable and accounts payable
  • Prepare and manage correspondence, reports, and documents as required
  • Anticipate the Shareholder's needs and proactively address them, ensuring a smooth and productive workflow