Administrative Professionals

4 months ago

Toronto, Canada SuccessFactors Full time

Req ID: 175346
Location: Various Sites and Community-based Locations Throughout Nova Scotia
Department: Services and Programs Throughout Nova Scotia Health
Type of Employment: Permanent, Assignments, and Casual Relief Opportunities Available
Union: Based on Bargaining Unit and Constituent Union/Non-Union Position

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity
We are currently seeking dedicated and experienced administrative professionals to join our team. As an administrative professional at Nova Scotia Health, you will play a vital role in supporting the efficient operation of our healthcare facilities and contributing to the delivery of exceptional patient care.

Key Responsibilities:

  • Provide administrative support to various departments within Nova Scotia Health, including but not limited to scheduling appointments, managing correspondence, and maintaining accurate records.
  • Act as the primary point of contact for communication via telephone and in person to patients, public, unit staff and other Nova Scotia Health departments.
  • Assist with the coordination of meetings, events, and special projects as assigned.
  • Serve as a point of contact for inquiries from patients, staff, and external stakeholders, demonstrating professionalism and excellent communication skills.
  • Utilize computer software and office equipment to complete tasks efficiently and accurately.
  • Collaborate with colleagues to ensure a cohesive and supportive work environment.

Current Opportunities

We have immediate opportunities in the following areas, which include but are not limited to:
Public Health

  • Primary Health Care
  • Mental Health & Addictions
  • Acute Care
  • Perioperative/Surgical Services
  • Emergency Program of Care
  • Rehabilitation and Supportive Care Services
  • Information Management and Technology

About You
You excel in a collaborative work environment, readily offering support to colleagues and taking a proactive approach. Proficient in Microsoft programs like Word, PowerPoint, Outlook, Excel, or similar office software, your adeptness with these tools is essential to your role. You thrive in autonomous work settings, adeptly managing tasks in fast-paced, challenging environments. You possess a keen eye for detail and excel in building and sustaining positive working relationships, fostering effective collaboration. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively round out your experience. 


Qualifications and Experience

  • Grade 12 plus one year of related clerical experience or graduate of a recognized one-year office administration/secretarial/business program or equivalent education (ex: University degree)
  • Applications from current Office Administration/Medical Office Administration programs graduating within 6 months will be accepted
  • Additional administrative experience may be required depending on the position
  • Medical terminology course considered an asset and may be required depending on position
  • Experience in an administrative role, preferably within a healthcare or similar setting considered a strong asset

Locations Available
We are seeking Administrative Professionals in all facilities across Nova Scotia. Check out the below links to learn more about our facilities, zones, and communities:

  • Facility Profiles
  • Central Zone (Halifax Regional Municipality, Eastern Shore and West Hants areas)
  • Western Zone (Annapolis Valley, South West and South Shore areas)
  • Northern Zone (Colchester, Cumberland and Pictou County)
  • Eastern Zone (Cape Breton, Antigonish and Guysborough area

What We Offer

  • Competitive compensation
  • Up to $5000 in relocation expenses
  • Extensive health and dental benefits
  • Enrollment in the Provincial Pension Plan
  • Employee discounts at with dozens of corporate partners, including on travel, retail, food and more
  • Variety of available shifts
  • Continuous education and support
  • Opportunity for advancement within the organization

Compensation & Hours of Work

  • Hourly wages starting at $21.56 for entry-level positions, up to $31.15 hourly based on the candidate's background and experience
  • Positions include permanent, temporary, and casual positions
  • Shifts can include day, evening, night, and weekends

Once You've Applied
Thank you for your interest in this position. A Recruiter will reach out to you to explore whether your qualifications and skills match an opportunity. 

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

If you have any questions or would like more information on our opportunities, programs, and communities, please contact us recruitment.services-nsha@nshealth.ca

  • Industrial Sales Professional

    19 hours ago

    Old Toronto, Canada Administrative Full time

    We are seeking a highly motivated and experienced Industrial Sales Professional to join our team in Ontario. As a key member of our sales team, you will be responsible for delivering exceptional customer experiences, meeting sales goals, and building strong relationships with our clients.Job DescriptionAbout the Role:This is an exciting opportunity to work...

  • Administrative Support Professional for HR

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time

    Job Summary:BeBee Professionals is seeking a highly skilled Virtual Assistant to provide administrative support to our Human Resources department in Toronto.Key Responsibilities:Manage employee records and maintain the accuracy of dataSchedule interviews and respond to inquiriesProvide administrative support to the HR departmentRequirements:Minimum of two...

  • Industrial Territory Sales Representative

    1 week ago

    Old Toronto, Canada Administrative Full time

    At Synergie, we are seeking a seasoned sales professional to support our client partners in Ontario. This role requires strong sales skills, a technical mindset, and excellent communication abilities.Responsibilities:Sales within assigned territoryWork with inquiries to convert to salesMaintain accurate files within databaseComplete required reports after...

  • Territory Sales Manager

    2 months ago

    Old Toronto, Canada Administrative Full time

    For over fifty years Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners meet and exceed their business goals. TERRITORY SALES MANAGER – ONTARIO PEEL REGION OR DURHAM REGION Our client is seeking a strong sales...

  • Territory Sales Manager

    2 weeks ago

    Old Toronto, Canada Administrative Full time

    For over fifty years, Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners to meet and exceed their business goals.TERRITORY SALES MANAGER – ONTARIOPEEL REGION OR DURHAM REGIONOur client is seeking a strong sales...

  • Administrative Professional

    4 weeks ago

    Toronto, Ontario, Canada GOODWILL STAFFING INC. Full time

    At GOODWILL STAFFING INC., we are seeking an experienced Administrative Professional to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate...

  • Administrative Professional

    1 week ago

    Toronto, Ontario, Canada SHABBIR TRANSPORTATION INC . Full time

    At SHABBIR TRANSPORTATION INC., we are seeking an Administrative Professional to join our team. As an Administrative Professional, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also carry out administrative activities of...

  • Administrative Professional

    3 weeks ago

    Toronto, Ontario, Canada Canada Ltd Full time

    Job SummaryAt Canada Ltd, we're seeking a highly organized and detail-oriented Administrative Professional to join our team. As an Administrative Professional, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. You will also oversee and...

  • Customer Success Professional

    4 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time

    We are seeking a highly skilled Customer Success Professional to provide exceptional customer service and support to our clients at beBee Professionals. The ideal candidate will have a Bachelor's degree in Business Administration or a related field, as well as a minimum of two years of customer service experience. The successful candidate will be responsible...

  • Administrative Professional

    3 weeks ago

    Toronto, Ontario, Canada TECHCSSOLUTIONS Full time

    At TECHCSSOLUTIONS, we are seeking an experienced Administrative Professional to join our team. This role is responsible for providing administrative support to our office, ensuring the smooth day-to-day operations of the establishment.About the RoleThis position is ideal for an individual with excellent organizational skills, attention to detail, and the...

  • Administrative Professional

    4 days ago

    Toronto, Ontario, Canada Fine Clothing Ltd. Full time

    At Fine Clothing Ltd., we're seeking a highly skilled Administrative Professional to join our team.Job OverviewWe are looking for an experienced administrative professional to assist in the day-to-day operations of our company.Key ResponsibilitiesEvaluate and improve existing administrative procedures to optimize efficiency.Develop and implement effective...

  • Administrative Professional

    4 weeks ago

    Toronto, Ontario, Canada Absolute Ltd. Full time

    Job Summary: We are seeking an experienced Administrative Professional to join our team at Absolute Ltd. as an Office Operations Manager. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities.Key Responsibilities:Review and evaluate...

  • Administrative Professional

    5 days ago

    Toronto, Ontario, Canada Ontario Inc Full time

    Job TitleAdministrative ProfessionalAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Professional to join our team at Ontario Inc. In this role, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and establishing work priorities to ensure deadlines are met.Key...

  • Administrative Professional

    3 weeks ago

    Toronto, Ontario, Canada ONTARIO INC Full time

    Job Title: Administrative ProfessionalJob Summary: We are seeking an experienced Administrative Professional to join our team at ONTARIO INC. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and establishing work priorities.Key Responsibilities:Implement new...

  • Administrative Professional

    3 days ago

    Toronto, Ontario, Canada TopOffer Full time

    The Administrative Professional role at TopOffer offers a rewarding career path for those seeking to excel in office administration. With a focus on efficiency and productivity, this position requires the ability to multitask and prioritize tasks effectively.Key Responsibilities:Review and evaluate new administrative procedures to ensure seamless...

  • Administrative Professional

    2 weeks ago

    Toronto, Ontario, Canada BMO Full time

    Job Overview:As an Administrative Professional at BMO, you will play a vital role in supporting our business operations. This position requires a highly organized and detail-oriented individual who can manage multiple tasks and prioritize deadlines.Key Responsibilities:Provide administrative support to senior executives and teams.Manage calendars, coordinate...

  • Administrative Professional

    2 days ago

    Toronto, Ontario, Canada CBIS Full time

    Job Title: Administrative ProfessionalWe are seeking an experienced Administrative Professional to join our team at CBIS. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and ensuring that procedures are followed and deadlines are met.Key...

  • Administrative Professional

    4 weeks ago

    Toronto, Ontario, Canada Canada Ltd Full time

    We are seeking an experienced Administrative Professional to join our team at Canada Ltd. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key Responsibilities:Review and evaluate new administrative...

  • Customer Success Professional

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time

    BeBee Professionals is seeking a Customer Success Specialist to provide exceptional customer service and support to our clients. The ideal candidate will have a Bachelor's degree in Business Administration or a related field, as well as a minimum of two years of customer service experience. Key responsibilities include responding to customer inquiries,...

  • Administrative Professional

    2 weeks ago

    Toronto, Ontario, Canada Forward Engineering & Associates Inc. Full time

    Forward Engineering & Associates Inc. is seeking an experienced Administrative Professional to support our team. Key responsibilities include reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met. The ideal candidate will have excellent communication and organizational...