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2425-240 - Administrative Assistant (OA13) - Pictou Campus

3 months ago

Stellarton, Canada Nova Scotia Community College Full time
DiscoverThe Opportunity

Operational Support

Administrative Assistant 3 (OA13)

Education

Pictou Campus

Stellarton, Nova Scotia

School of Trades and Transportation and School of Business and Creative Industries

Continuing Full-time Position: Commencing approximately October 15, 2024

Application deadline is 11:59PM, August 27, 2024

Competition No. 2425-240

Salary range: $44,683.28to $49,695.30 annually

What you'll doResponsibilities

As part of the Pictou Campus, the Administrative Assistant will report to the Academic Chair, School of Trades and Transportation, Technology and Environment, and Business and Creative Industries and you will:

  • Provide confidential, day-to-day administrative and organizational support to the Academic Chair.
  • Provide a full range of administrative support services including managing the day-to-day administrative and supportive functions, activities, and programs of the department. This entails logistical planning for meetings, program scheduling, calendar management, record keeping, file management, project management support as well as managing and organizing data.
  • You will also field inquires to the School of Trades and Transportation, Technology and Environment, and Business and Creative Industries in relation to programs including greeting students/industry/general public and booking appointments for the Academic Chair.
  • Additional duties will include supporting departmental staff, coordinating special events and liaising with the internal and external communities, facilitating course feedback with learners, as well as other related administrative duties as assigned.
What you'll needQualifications

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered.

  • You have a minimum of three years of recent and related occupational experience in a fast-paced office environment.

  • Occupational experience that includes Peoplesoft software would be considered an asset.

  • You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-mail and Teams.

  • You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.

  • Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to diversity, inclusion accessibility and anti-racism.

  • You possess excellent interpersonal skills and are able to interact at all levels of an organization.

  • You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.

  • Your superb team working skills enable you to contribute positively to a team environment.

  • You have specific technical occupational knowledge and skill in inventory control, time management and scheduling.

  • You are known for your problem solving and critical thinking skills.

  • You are a strong communicator.

  • You possess excellent coordination skills specifically related to logistics and events planning.

  • You have proven records and information management skills and abilities.

  • You demonstrate a strong commitment to excellence.

  • You are dedicated to life-long learning.

  • You show a strong commitment to community involvement.

Look for yourselfPhoto Gallery
A little bit about usNova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Are you interested?Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [email protected]. Our Employee Workplace Accommodation Policy can be found here.