Secretary 3 - Provincial Float Pool

Found in: Talent CA C2 - 3 weeks ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 357619

Position Number: 20065117

Posting End Date: April 24, 2024

City: Winnipeg

Employer: Shared Health 

Site:  Shared Health - Shared Health Corporate Office

Department / Unit: Provincial Float Pool

Job Stream: Non-Clinical

Union: CUPE 

Anticipated Start Date: 05/20/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for providing clerical support to the Manager(s) of Patient Care including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the ESP staff scheduling system, updating the day to day schedule changes in ESP and running staffing reports as requested. Must adhere to the timelines and deadlines for time entry and payroll cutoffs. Processes data entry into the SAP Payroll System from timesheets submitted by sites to which Provincial Float Pool staff are deployed. Follows up with sites to ensure timesheets are audited and are inputted correctly with all required information. Identifies areas for improvement with timekeeping and correction notice process and works with respective areas to incorporate efficiencies. Coordinates appointment calendar for the Manager(s) and performs other clerical duties as assigned.

Experience

Experience with ESP and SAP is required. Minimum two years previous related experience, preferably in a health care setting. 

Education (Degree/Diploma/Certificate)

Complete Grade 12 education, Manitoba standards, required.  Successful completion of a recognized secretarial training program required. A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Excellent interpersonal, organizational and decision-making skills required. Must have excellent English communication skills, both oral and written. Typing 50-60 wpm, medical terminology (pass mark 75%) required.  Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook. Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.

Physical Requirements

Must be able to function in a high volume, high traffic environment. Use of visual display terminal for long periods of time.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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