Secretary 3 - Maintenance Services

2 weeks ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 331002

**Position Number**: 20042637

**Posting End Date**: February 15, 2023

**City**: Winnipeg

**Site**: Health Sciences Centre

**Work Location**: Health Sciences Centre

**Department / Unit**: Facility Mgmt Housekeeping

**Job Stream**: Non-Clinical

**Union**: CUPE-1550(204)

**Anticipated Start Date**: 02/06/2023

**FTE**:1.00

**Anticipated Shift**: Days

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

**Salary**:$21.016, $21.646, $22.295, $22.965, $23.654, $24.362

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Reporting to the Administrative Assistant IV Facility Management and Maintenance Services, the incumbent is responsible for the effective, efficient provision of secretarial support for Maintenance Services.
- Duties include typing & formatting of routine correspondence and memoranda.
- Sets up and maintains all office systems.
- Performs payroll duties for personnel, coding of timesheets, correction notices, and meal and mileage credits.
- Provides daily reception coverage and vacation/sick coverage for the Secretary in the Department and to a lesser extent helps when one of the Administrative Assistants is away.

**Experience**:

- One-year previous related experience required, preferably in a hospital setting.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:

- Not applicable

**Qualifications and Skills**:

- Typing 60 wpm required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Excel, MS Teams, SAP, ESP, Outlook) required.
- Arithmetic competence for petty cash control and record keeping required.
- Knowledge of database entry work preferred.
- Must have excellent organizational, interpersonal and communication skills.
- Knowledge of Health Sciences Centre personnel and payroll procedures as well as some knowledge of support union contracts related to employee benefits is an asset.
- Must have excellent telephone manner and the ability to receive and relay precise messages.
- Must be able to function well with frequent interruptions.

**Physical Requirements**:

- Use of V.D.T.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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