Administrative Assistant

4 weeks ago


Laval, Canada Nordia Inc. Full time

Administrative Assistant (bilingual)

Job Locations CA-QC-Laval ID 2024-3962 Category Hidden (8737)

Overview

Every day, thousands of us at Nordia are building trusted connections and advanced solutions to deliver outstanding customer experience for leading brands across Canada.

Productivity runs in your DNA? You are all about finding better ways to improve efficiency and you have outstanding communication skills? If you like to stay on top of your to-do list and you’re looking for a stimulating career that will allow you to put your organizational skills to good use, then we’ve got an excellent career opportunity for you at Nordia. You will have the chance to join a dynamic team of innovators and help run day-to-day operations.

As an Executive Administrative Assistant to the Senior Vice President of Operations, you will play a key role in driving efficiency and performance. You will have the mandate to successfully manage the executive calendar as well as provide administrative support for day-to-day operations and special projects. This is the ideal position for any bilingual, detail-oriented, and customer-focused individual with a sharp sense of priorities and the ability to work well under pressure and in a fast-paced environment, as well as a passion for solving problems and helping others.

Responsibilities

Here’s what your day will look like

In this role, you will:

Plan and Organize

Take charge of agenda management: prioritizing requests, organizing meetings, booking rooms, planning business meals; Coordinate travel arrangements (itineraries, transportation, hotel) including expense tracking and reimbursement/credit requests; Ensure filing and record keeping, as well as contract management; Provide proactive assistance in the management and follow-up of daily tasks, while managing changing priorities and conflicting deadlines;

Communicate

Provide communications support for various team projects and deliverables, notably by proofreading or formatting documents and presentations;

Conduct governance and implement process improvement

Create and maintain organizational structure, and ensure accuracy across platforms (names, span of control, etc.); Create and maintain process for customer care agent placement based on recruitment plan to balance the span of control across hub sites; Maintain up-to-date operations files; Work with internal teams for leave-of-absence returns (workbooks, training); Workbooks for internal transfers, contingency, etc.; Drive completion of continuous training process; Oversee reporting of operational red flags.

Qualifications

What you’ll need to succeed?

You're a team player and a problem solver . You're a positive, calm, open-minded person with a strong collaborative spirit and excellent interpersonal communication skills, able to resolve unexpected issues and possess decision-making proficiency to prioritize tasks and manage resources. You are proactive. You demonstrate foresight in providing exceptional support to the SVP – Operations. You are a multitasker . You can coordinate multiple projects independently in a fast-paced environment, and you have a strong attention to detail. You demonstrate a high level of professionalism and integrity. You know how to handle confidential and sensitive information with discretion and tact. You are bilingual (French and English) , spoken and written. You have a good command of Microsoft Office suite software (mainly Excel).

Why work at Nordia?

People are what make Nordia unique. And we strive to hire and retain the best. We offer competitive compensation, a stimulating work environment, excellent benefits and a multitude of opportunities to advance your career. We offer a hybrid work environment, alternating between working from home and our modern head office in downtown Laval.

According to the most recent internal survey, our employees confirm it: 90% of them would recommend Nordia as an employer to their family and friends We are also on Waterstone's prestigious list of Canada's Most Admired Corporate Cultures, and we were recognized for our excellence in human resources at the recent Dunamis Awards gala. 

Want to learn more about our career opportunities and what makes Nordia the best place to work?   to find out

#GP

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Online applications only Share:

  • Laval, Canada Couche-Tard Full time

    **JOIN OUR TEAM** You may have already stopped for coffee, refueling your car, or eating something on the go. Then you know what Couche-Tard is. Our mission at Couche-Tard is to make our customers' lives a little easier every day. We have grown into a successful global company with over 16,000 stores in 29 countries, serving over 6 million customers every...


  • Laval, Canada Clinique Auditive Sensorielle Full time

    **Job Opportunity: Administrative Assistant** **Clinique Auditive Sensorielle** **Location**: 4650 Boulevard des Laurentides, Suite 215, Laval, QC H7K 2J4 **About Us**: Clinique Auditive Sensorielle is a state-of-the-art facility dedicated to providing superior hearing solutions to our patients. We take pride in our commitment to exceptional customer...


  • Laval, Canada MC RECRUTEMENT ET CONSULTATION Full time

    Provide administrative support to the office manager, management staff - Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs - Prepare forms such as change orders, purchase orders, service agreements, and subcontracts - Execute clerical and general office duties such as...


  • Laval, Canada CEP Forensic Full time

    At CEP, we have engineers, scientists, professionals, forensic expertsbut above all, we have determination! We believe that the best way to develop your potential while having fun is to not take yourself too seriously. In our team, discipline and a sense of humour work hand in hand to create a warm and friendly work environment. The exceptional skill of...


  • Laval, Canada MD Financial Management Full time

    Requisition ID: 193585 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Regional Coordinator, Client Support is responsible for the execution of day to day operational tasks & activities to support the Region. Duties & Responsibilities: (What you will do) Maintain office systems including...


  • Laval, Canada C.E.C Consultants Full time

    Nous sommes une firme de consultants située à Laval à la recherche d'une assistante administrative à temps partiel (trois jours par semaine). Les tâches incluent la rédaction et la révision de rapport en format Word et Excel, ouverture de dossier, préparation de factures, administration générale, etc. Une expérience comme assistante...


  • Laval, Canada Enseignes Montreal Neon Signs Inc. Full time

    **Responsibilities** - Assist management staff in various administrative tasks; - Keep to date project information in an ERP system; - Enter and update tracking data in Excel; - Provide administrative support; - Keep records up to date; - Help manage the opening of new Projects; - Collaborate on other related tasks. **Your Profil** - Excellent French and...


  • Laval, Canada Scotiabank Full time

    Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Regional Coordinator, Client Support is responsible for the execution of day to day operational tasks & activities to support the Region. Duties & Responsibilities: (What you will do) Maintain office systems including but not limited to...


  • Laval, Canada Laura Canada Full time

    Job DescriptionAs the Administrative Assistant for the Loss Prevention department, you will contribute to Laura’s success by providing support and ensuring proper coordination between the Loss Prevention Department, Head Office teams and stores.How will you support the team?Coordinate and account for all loss prevention equipment including keys and alarm...


  • Laval, Canada iA Private Wealth Full time

    I**ndustrial Alliance Private Wealth** is a Canadian company with a diversified business ranging from wealth management to group pensions, and insurance products. It is a major player in the Canadian market where it serves three million people across the country and ranks fourth among insurance companies. Administrative Assistant - Finance, Investment...


  • Laval, Quebec, Canada Randstad Canada Full time

    You are enthusiastic, eager to learn and able to succeed in an environment where activities are happening at a fast pace? Have you ever worked in a distribution environment and want to take your experience to the next level?Do you have experience as a project administrative assistant and are you looking for a new challenge?Looking to join an exciting team in...


  • Laval, Canada Randstad Canada Full time

    You are enthusiastic, eager to learn and able to succeed in an environment where activities are happening at a fast pace? Have you ever worked in a distribution environment and want to take your experience to the next level?Do you have experience as a project administrative assistant and are you looking for a new challenge?Looking to join an exciting team in...


  • Laval, Canada Randstad Canada Full time

    You are enthusiastic, eager to learn and able to succeed in an environment where activities are happening at a fast pace? Have you ever worked in a distribution environment and want to take your experience to the next level?Do you have experience as a project administrative assistant and are you looking for a new challenge?Looking to join an exciting team in...


  • Laval, Canada Scotiabank Full time

    Requisition ID: 190533 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. **Summary** Provides confidential administrative support to the District Vice President. Responsible to provide various administrative support functions for the department, prioritizing the workload to ensure the group’s...


  • Laval, Canada Export Packers Company Limited Full time

    **Bilingual Administrative Assistant** **About Us** Since 1937, Export Packers has been building its international reputation for innovation and quality in the import/export and marketing of food commodities. Headquartered in Brampton, just outside of Toronto, Canada, Export Packers operates multiple business segments. International Trading, Domestic Food...


  • Laval, Quebec, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionWhat is the opportunity?RBC Dominion Securities is currently seeking an Administrative Assistant to join a dynamic advisory team specialized in providing wealth management services to a sophisticated clientele. You will participate in growing the business by providing exceptional and efficient service and by taking care of...


  • Laval, Canada Laura Canada Full time

    Company Description Join our team to achieve your full career potential! We are proactive, outside the box thinkers and doers who stop at nothing to make the iconic Laura and Melanie Lyne brands shine! Privately owned and based in Laval, Quebec, with a strong vision for innovation and optimizing the employee and client experiences, we continue to help...


  • Laval, Canada Centre Dentaire Hanna Full time

    Au Centre Dentaire Hanna situé à Laval, notre but est d'offrir les meilleurs soins possible tout en demeurant accessibles et en préservant le confort de nos patients, que ce soit en dentisterie générale ou en dentisterie familiale. Vous êtes à la recherche d'un nouveau défi professionnel dans le domaine de la dentisterie? Ne cherchez plus, le Centre...


  • Laval, Canada Atlantis Strength Full time

    Chez Atlantis Strength, nous transformons bien plus que du métal, nous améliorons la qualité de vie de milliers de personnes à travers le monde. Notre équipe talentueuse compte plus de 110 employés déterminés à travailler, construire et grandir ensemble. Enracinée au cœur de Laval, notre compagnie a une longue et riche histoire. Nous sommes le...


  • Laval, Canada Linen Chest Full time

    Company DescriptionAdministrative Assistant, Shop at Home DepartmentWe are looking for a detail-oriented and organized Administrative Assistant to join our Shop at Home (custom window coverings) department. In this role, you will ensure smooth office operations by preparing and verifying orders, managing documentation, handling payments, and overseeing...