Board Liaison

7 days ago

Brampton, Canada William Osler Health System Full time
Job Description

The Board Liaison plays an important role within the Board Relations portfolio, directly supporting the daily activities of Osler’s Board Office.

Reporting to the Director, Board Relations, the Board Liaison is responsible for coordinating and supporting the work of Osler’s Board of Directors and Board committees as directed.

This position requires an individual with experience in Board Governance, including direct Board member support, by-law review, and preparation of minutes, as well as strong skills in critical thinking, organization and time management, verbal and written communications, research and coordination – as well as an appetite for learning.

To excel, this individual must be nimble, flexible and embrace opportunities to get involved with initiatives related to all aspects of the portfolio.

Accountabilities:

  • Ensuring that the requirements set out in the hospital bylaws and Board policies are adhered to
  • Assisting in the drafting and dissemination of Board-related materials including but not limited to: agendas, minutes, annual work plans, presentations, action lists, briefing notes, etc.
  • Managing and scheduling of Board and committee meetings
  • Maintaining Board records including, terms of office, attestations, corporate records, etc.
  • Supporting the day-to-day administrative operations of the Board Office

Qualifications

  • Bachelor’s degree in a relevant discipline (Public Administration, Business Administration, Health Administration) or equivalent education/experience required
  • 3-5 years experience working at a senior administrative assistant or coordinator level with Boards and Committees
  • experience working in health care or a highly-regulated business environment is preferred
  • Ability to communicate effectively with various levels of staff within the organization and external groups in writing and verbally
  • Possesses excellent interpersonal and communication skills, works collaboratively and is proactive and solutions-driven
  • Demonstrates a high level of discretion and tact when handling confidential information
  • Has a high attention to detail with strong organizational skills to ensure processes are in place to meet the needs of Osler’s Board and its Executive Team with respect to workflow, schedules, reporting, etc.
  • Possesses excellent time-management skills with ability to work under pressure to meet varying deadlines, while maintaining a positive, solutions-focused and team-driven approach
  • Must be comfortable working with Microsoft Office suite of products (intermediate level) and have prior experience working with software applications such as SharePoint, Adobe Acrobat Pro, Zoom; knowledge of survey tools and good database/records management practices is strongly preferred
  • Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration


Additional Information

Hours: Currently days, eight hour shifts Monday to Friday (subject to change in accordance with operational requirements)

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work.

Application deadline: July, 10 2024

#LI-LM1

#SJ1

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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