Interim Office Manager

2 weeks ago

Brampton, Canada Kingdom House Christian Centre Full time

**About Kingdom House Christian Centre**:
Kingdom House Christian Centre was established in 2006 in the Region of Peel. Since that time, Kingdom House has been committed to serving God, the church membership, the local community, its employees, teams and volunteers, in a manner that transforms and changes all those that are impacted by its activities.

**Purpose**:
The Office Manager ensures the efficient and effective operations of the church.

**Critical Success Factors**:

- Aligned with the vision of Transforming Lives, Fulfilling Destinies
- Champions in transforming the organization to serve the Church, local community and beyond.
- Growing Personal Relationship with Jesus Christ

**Over Arching Expectations**:

- Responsible for promoting Kingdom House culture by establishing activities and standards that enhance operational procedures.
- Foster a positive office environment and team morale through supportive leadership to enhance staff performance.
- Provide high-level administrative support to executives and team members, managing calendars and preparing documents.
- Draft, edit, and proofread documents, reports, and presentations.
- Prepare reports and record meeting minutes, Board agenda and annual reports to be reviewed by the Board appointed reviewer/auditor as needed.
- Responsible for working with the Treasurer to oversee the office budget.
- Allocate responsibilities and assignments. Monitor clerical, administrative, and secretarial tasks among team members.
- Manage relationships with office suppliers and vendors, negotiating contracts and ensuring cost-effectiveness.
- Provide training and support to office volunteers.
- Ensure adherence to policies and procedures for both staff and volunteers.
- Recruit office staff, and provide orientation and training to new employees.
- Liaison between HR, staff, and payroll before, during and after the hiring process.
- Create work packages and projects for volunteer staff.
- Conduct yearly performance reviews for each office team member with the assistance of HR.
- Create accurate, complete, and CRA-compliant tax donation letters.
- Distribute annual tax donation letters to church members and donors on time.
- Promptly address member and donor inquiries related to tax donation records.
- Monitor and report on grant progress, expenditures, and outcomes.
- Assist in planning and coordinating church events.
- All other duties as requested

**Core Competencies**:

- Demonstrates a high level of trustworthiness and ethical behaviour
- An empathetic individual with excellent communication skills
- Able to build strong relationships, influencing the culture to achieve results.
- Strong collaborator who engages appropriate stakeholders to drive change.
- Able to articulate thoughts in a manner that engages others
- Encourages diverse thinking and provides an environment for others to have their voices heard.
- Actively listen to others and display openness to feedback.
- Demonstrated ability to “connect the dots” and lead a team to achieve success.
- Thinks broadly and makes sound decisions.
- Strong ability to handle challenging situations with composure and efficacy.
- Looks for opportunities to continuously improve processes and practices.
- Empowers others to take ownership and accountability.

**Qualifications**:

- Proficient in Microsoft Office 365 Suite and Google Workspace
- 2+ years of Office Manager experience
- Excellent written and verbal communication
- Excellent organization, multi-tasking, and presentation skills
- Exceptional attention to detail
- Familiarity with basic legal requirements as they pertain to a registered charity
- Familiarity working with confidential information

**Reporting Relationship**:
The Office Manager reports to the Lead Pastor

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Pay: $22.00-$25.00 per hour

Expected hours: 35 - 40 per week

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Brampton, ON L6X 2M1: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Office Manager: 2 years (required)

**Language**:

- English (required)

Work Location: In person

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