Coordinator Global Medical Communications

2 weeks ago

Markham, Canada Astellas Pharma Inc. Full time
Job Description

Astellas Canada – Coordinator, Global Medical Communications

At Astellas, we strive to become a cutting-edge, value-driven life science innovator. This means working at the forefront of healthcare change to turn innovative science into VALUE for patients.

What sets us apart is our focus on patients, our pioneering innovation, our collaborative culture, and the passion of our talented people.

Making a positive impact on patients’ lives is the purpose behind everything we do. At Astellas, we are relentless in our pursuit of scientific progress and in tackling unmet medical needs, demonstrated by our legacy in oncology, overactive bladder and transplant and our impressive pipeline in women's health, blindness and regeneration, genetic regulation, immuno-oncology, mitochondria and targeted protein degradation.

About Us:

We are a global pharmaceutical company headquartered in Japan, with a team of more than 14,000 managing operations in approximately 70 countries around the world. We are in the Top 30 global biopharma company based on global revenues and are predicted to be one of the Top 10 Cancer Drug Makers of 2024 by Fierce Pharma.

In Canada, we are growing to meet the exciting opportunities realized by our legacy brands and rich pipeline of innovative treatments.

We are looking for candidates who will thrive in our entrepreneurial and empowering environment where talent and leadership flourish. Do your values align with our Astellas Way - patient focus, ownership, results, openness and integrity? Then we would love to hear from you.

From the first day in role, everyone at Astellas has a responsibility for creating a brighter future for patients around the world. We nurture exceptional relationships with our employees to allow them to thrive, foster innovation, and deliver exceptional business results. We work to create a culture where our people feel empowered to pursue brave ideas and ambitious outcomes, to have the confidence to be accountable for a higher standard of performance and embody a competitive and solutions-oriented mindset.

Our expertise, science and technology make us a pharma company. Our open and diverse culture is what makes us uniquely Astellas.

Astellas Pharma Canada (APCA) is currently searching for a Coordinator, Medical Communications Excellence reporting to Senior Director, Medical Communications Excellence.

Description
​​

The Coordinator, Medical Communications Excellence will support day-to-day business operational activities for Medical Affairs colleagues in global Medical Communications located in multiple locations. The responsibilities will include activities related but not limited to Business Operations Support for Global Medical Communications, Contracting & Purchasing, and Financial Planning support.

​​ Essential Job Duties

Business Operations Support

Process Contract & Purchasing requests for Global Medical Communications colleagues worldwideManage payment status of all Purchase Orders and Invoices across Global Medical Communications Liaise with business operations, sourcing, suppliers, contracting and legal as needed, serving as Global Medical Communications primary Point of Contact for business operations related activitiesKeep the global Medical Communications team informed of deadlines and changes from above teamsResponsible for ad hoc business operations projects including but not limited to: sharing of best practices, development of templates, process mapping and other related projects

Financial Planning Support

Liaise with Finance team as primary Point of Contact for Global Medical CommunicationsUpdate budget trackers (e.g., Anaplan), support budget forecasting activities by providing financial overviews

Compliance

Support compliance related processes, including but not limited to submitting requests via the Interaction Approval SystemEmbed Compliance Culture across all areas of the business ensuring Integrity in Action is actively applied in all initiativesEnsure adherence to Astellas policies relating to Ethics and Compliance standards

Other

Other operational ad hoc duties as may be reasonably required by the business

Quantitative Dimensions:

Purchase orders/expenses for all Global Medical Communications non-study tactics (~1,000 tactics/year)Monthly and quarterly financial reporting (~30 M USD annually)

Organizational Context:

The position reports to the Sr. Director, Medical Communications ExcellenceCollaborates closely with Medical Communications Leadership Team and all levels within their respective teams, external vendors, suppliers and consultants, professional and/or regulatory bodies, Ethics & Compliance, Finance Requirements

Required Qualifications

Bachelor’s Degree 2+ years of experience and proficiency working with financial tools and/or management systems (eg, My Buy, My Contracts, Anaplan, Echo, Interaction Approval System)Strong written and verbal communication skills.Ability to work independently as well as in a team setting and under management.Demonstrated ability to develop and maintain effective collaboration relationships with team members and internal/external partners.Ability to prioritize and organize a high-volume workflow and follow a project through to completion, ensuring attention to detail and highest level of accuracy within required timeframe.Experience working with both internal and external customers and business partners.Knowledge and/or experience working with groups with varied cultural backgrounds and learning styles.Demonstrated commitment to achieving results through work efforts and ability to drive to desired goal completion.Intermediate to Advanced competency and experience with a variety of computer applications, including Microsoft Suite, MS Project, SharePoint, MyBuy, MyContract, Anaplan, Echo, Interaction Approval System.

Preferred Qualifications

​ Experience collaborating with knowledgeable individuals from within and outside the departments, as well as affiliates globallyAbility to self-motivate and drive for strong results.Understanding of financial/legal/regulatory/compliance requirements and guidelines with respect to medical communication activities within the pharmaceutical industryExperience working across multiple cultures and countries/regions

​​

Additional Information

Astellas Pharma Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the hiring process.

Astellas Pharma Canada requires full Vaccination against COVID-19 as a condition of employment. Reasonable accommodation to this policy may be granted for a valid accommodation request under human rights legislation.

No telephone inquiries, in-person applications, or agencies please. While we appreciate all applications, only candidates under consideration will be contacted.

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