Executive Assistant

4 weeks ago

Toronto, Canada Sun Life Full time

Job Description

:

The successful candidate will be a proactive self-starter, that is self-confident, creative and an innovative thinker with superior organization skills and the ability to handle a variety of responsibilities working with a diverse team. The role requires the incumbent to be extremely well organized, provide proactive support in delivering their mandate and able to manage conflicting demands, all while demonstrating a high regard for confidentiality.

What will you do?

Provide administrative support to the Chief Auditor and 2 VPs in the audit function

Pro-actively manage executive schedules, including providing pre-read materials/agendas in advance of daily meetings as necessary

Arrange and coordinate appointments and meetings across multiple locations, while managing conflicting demands and schedule changes

Course registration support

Assist with the preparation and distribution of key reports including monthly and quarterly reporting and Board reporting

Prepare and/or edit documentation and presentations using word, excel and powerpoint

Assist with the collection and sharing of thought leadership across the department

Coordinate travel arrangements and accompanying materials for the Chief Auditor and executives

Manage/support business expenses on behalf of executives; expense coordination for staff, as required

Provide ad-hoc support to individual Audit teams as needed

Organize staff townhalls, offsites and team meetings

Manage relevant business data, databases and systems

Manage collaboration community for digital communications (wiki, shared documents, shared calendar)

Order office supplies, software and hardware, including inventory maintenance

Provide filing and the necessary record keeping

Arrange visitor notices, visiting office assignments and greet guests

Identify opportunities for process improvements, anticipate potential problems, and be quick with shifting priorities

Effectively work with other EA’s in scheduling and coordination for meetings and other needs

May perform other administrative duties and office management duties as required

What do you need to succeed?

Minimum of 5 years administrative support

Professional level skills in Microsoft Office (Word, Excel, PowerPoint) with the ability to prepare PowerPoint presentations and simple Excel spreadsheets

Excellent interpersonal skills, ability to develop networks throughout the organization

Proven organization and time management skills while managing changing priorities with ease

Solid verbal and written communications skills

Team player willing to contribute and help others

Proven business professionalism and self-motivated

Detail oriented and able to work independently with minimal direction and regular interruptions

Ability to multi-task

Ability to quickly learn and work in a fast-paced environment and balance competing priorities

Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

Assets:

Previous exposure to support senior leaders

Proficient knowledge of business-related policies and practices

Working understanding of social media/collaboration tools (e.g., wikis, shared document repositories)

What's in it for you?

Being a member of the Sun Life family, a group of people united by our Purpose: to help Clients and Employees achieve lifetime financial security and live healthier lives

Time off giving you the flexibility to focus on the moments that matter

Flexible Benefits from the day you join to meet the needs of you and your family

We’re honoured to be recognized as a 2023 Best Workplaces in Ontario by Great Place to Work® Canada

*LI-NB1

  • Executive Assistant

    1 month ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 month ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    5 days ago

    Toronto, Canada Artisan Corporation Full time

    Position: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...

  • Executive Assistant

    1 week ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    1 month ago

    Toronto, Canada York University Full time

    **Purpose**: Working within a fast-paced, changing environment, the Executive Assistant will provide efficient, professional, and confidential support to the Manager, Intramural Sports, Sports Clubs, Aquatics, and First Aid. Duties are broad and varied. Daily activities involve interaction with all students, faculty, staff, and high-level internal and...

  • Executive Assistant

    1 month ago

    Toronto, Canada Rein Capital Full time

    **About us** Rein Capital is looking for an Executive Assistant (EA) to join our Toronto Team. The EA will perform a variety of administrative tasks to support the Executive Team, ensuring timely and accurate execution of complex duties and sensitive information **Duties and Responsibilities**: - Be a coordinating point of contact between the Directors,...

  • Executive Assistant

    1 month ago

    Toronto, Canada Victoria University Full time

    Job Opportunity - Office of the President **Posting Date**: February 24, 2023 **Closing Date**: March 10, 2023 **Position Title**: Executive Assistant **Department**: Office of the President **Pay Scale Group**: C3 **Annualized Salary**: $61,545.07 - $82,561.17 **Type of Appointment**: Full-time Continuing **Normal Work Schedule**: Regular Office...

  • Executive Assistant

    7 days ago

    Toronto, Canada MT Talent Full time

    Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth operations within the company. This position requires flexibility, as...

  • Executive Assistant

    1 month ago

    Toronto, Canada 123Dentist Full time

    **123Dentist** is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...

  • Executive Assistant

    1 month ago

    Toronto, Canada Doctors Without Borders Canada Full time

    **WORKING WITH US** MSF Canada is a people-focused humanitarian organization that is proud to offer a diverse, collaborative, and inclusive work environment. We strongly believe this approach enhances our work and we're committed to equity in employment. The organization seeks to attract and engage the best professionals to join and maintain meaningful,...

  • Executive Assistant

    1 week ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave ContractExecutive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITIONAbout the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact with...

  • Executive Assistant

    7 days ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    1 week ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    1 week ago

    Toronto, Canada Northbound Recruitment Full time

    Executive Assistant- Maternity Leave Contract Executive Assistant- MATERNITY LEAVE COVERAGE- CONTRACT POSITION About the Position As the Executive Assistant you will be responsible for supporting multiple Partners within our firm. This role entails providing administrative assistance to the Partner and their staff, and acting as the first point of contact...

  • Executive Assistant

    1 week ago

    Toronto, Canada Moxy Management Full time

    Fully Remote Executive AssistantStarting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary:US$15 per hour Schedule:Monday to Friday, 9:00 AM - 5:00 PM PSTMoxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our clients...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Moxy Management Full time

    Fully Remote Executive Assistant Starting Salary: US$15 per hour Schedule: Monday to Friday, 9:00 AM - 5:00 PM PST Moxy Management is a social media agency primarily focused on paid content creation. Headquartered in Los Angeles, Moxy boasts an impressive roster of social media influencers and is dedicated to ultimate customer satisfaction, both for our...

  • Executive Assistant

    1 month ago

    Toronto, Canada Baycrest Full time

    Baycrest Centre for Geriatric Care has an opportunity for an **EXECUTIVE ASSISTANT** FULL TIME 70 Bi-Weekly Hours| Non-Union| Days Shift Baycrest provides care to approximately 1,200 people daily, through a continuum of services that includes wellness programs, residential housing and outpatient clinics, a 472-bed nursing home and 300-bed continuing care...