Executive Assistant

1 month ago

Toronto, Canada York University Full time

**Purpose**:
Working within a fast-paced, changing environment, the Executive Assistant will provide efficient, professional, and confidential support to the Manager, Intramural Sports, Sports Clubs, Aquatics, and First Aid. Duties are broad and varied. Daily activities involve interaction with all students, faculty, staff, and high-level internal and external contacts and exposure to confidential and sensitive information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgment. The Executive Assistant assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts the relevant leadership of potential problems or conflicts. The Executive Assistant is committed to supporting sustainability, equity, diversity, and inclusion at York University. The Executive Assistant will play a key role in addressing report completion, administering onboarding activities, and administering course registration processing and reconciliation.The Executive Assistant provides efficient, professional and confidential support in an executive office, typically reporting into an Academic AVP's office. Duties are broad and varied. Daily activities involve interaction with students, staff, faculty and high-level internal and external contacts and exposure to confidential and sensitive information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgement. The Executive Assistant assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts the relevant leadership of potential problems or conflicts. The Executive Assistant maintains a commitment to supporting sustainability, equity, diversity and inclusion at York University.

**Education**:

- Post-secondary diploma in a relevant field.

**Experience**:

- Minimum 3 years of related experience providing executive support.

**Skills**:
Knowledge
- Knowledge of general office procedures and practices.
- Knowledge of York University Human Resource systems beneficial.
- Knowledge of or aquatic and/or first aid beneficial.

Skills
- Effective planning and organizational skills with ability to prioritize workload and meet timelines.
- Effective written and oral communication skills.
- Skilled in proofreading, editing, and maintaining attention to detail.
- Ability to provide excellent service to the community and deal courteously and effectively with people at all levels.

**Additional Notes**:
Note: Position requires verification of degree(s)/credential(s).
- **Compensation**:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.

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**York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.**

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**We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.**

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**PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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