Student Advising Officer

2 weeks ago

Olds, Canada Olds College Full time

About Olds College of Agriculture & Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

The Opportunity – Student Advising Officer, Full-Time Permanent (AUPE Student Services Officer)

Reporting to the Associate Registrar, Student Information Systems & Records, the Student Advising Officer position exists to support students in their academic journey. Specifically this role is responsible for the administration and processes related to student registration (e.g., advising, adding and dropping courses), corresponding records (e.g., transcripts), and graduation assessment. This position includes a mix of face-to-face student services and behind-the-scenes tasks. This position is an on campus role.

Key Job Functions:

Ensure students are registered into courses as per the Program of Study.

Create appropriate timetables for students on modified course loads.

Advise current students on course and program options including pathways within and beyond Olds College

Advise students on policies and processes related to academic regulations, integrity of credentials, grades, academic standing appeals, program progression, and graduation requirements.

Management of student records and corresponding data entry (e.g., student withdrawals, grade changes, course adding and dropping, and program/major changes, etc).

Supports a proactive enrolment process for continuing students including tracking and communication.

Responsible for graduation assessment, corresponding Banner student information system maintenance, transcripts and parchment processing.

Assists with Recognition of Prior Learning (i.e., transfer credit, challenge exam, prior learning assessment and recognition, course substitution and course waivers).

Collaborate with academic contacts, including Program Chairs and instructors, on student related matters as necessary. 

Participate in the development of applicable college policies and procedures.

Education/Experience/Skills/Knowledge Required:

A Bachelor’s degree (or equivalent) is preferred; equivalent combinations of education and work experience will be considered.

Proficient computer skills and experience with web-based tools and software such as Microsoft Office. Two or more years of experience with Banner student information system or similar application/database.

Ability to solve complex problems that demonstrate innovative thinking, flexibility, collaboration, and a student-centric approach.

Highly organized with great attention to detail.

Knowledge of student academic experience and ability to comprehend/interpret student needs.

Strong commitment to customer service.

Demonstrate a strong dedication to promoting inclusivity and diversity which includes actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding.

The ability to work independently as well as in a team environment.

Required to work occasional evenings and weekends.

Conditions of Employment:

Current Criminal Reference check that is free of any offenses.

Must respect and actively promote health and safety policies.

The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge, and skill typically required and the scope of responsibility. It is not an all-inclusive listing of work requirements. Other duties may be assigned.

Olds College offers a competitive benefit plan:

Defined Benefit Pension Plan (LAPP)

Extended Health, Dental, and Prescription Drugs benefits

Health/Personal Spending Account

Generous Vacation Leave

Paid Holiday Closure

‘Olds College in the Community’ volunteer leave

Professional development and opportunities for growth, including employee and family tuition waivers

Please apply by November 20, 2024.

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.

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