Events Coordinator

Are you an Event Coordinator eager to elevate your career? Do you thrive on combining work with travel? Are you an exceptional communicator who loves engaging with people?

We have an exciting opportunity for an Events Coordinator to join our client, a leading trade association for institutional limited partners in the private equity sector.

If you answered yes, this is your chance to shine

In this role, you'll collaborate with teams in Toronto, Canada, and Washington, DC, USA, to support a dynamic event program, including the prestigious Summit, Members' Conference, and Legal Conference. You’ll handle registrations, event logistics, and interact with members and industry leaders regularly. Flexibility is key, as you'll be working during both live and virtual, multi-day, and full-day events.

This is a 3-month contract with an immediate start and the possibility of becoming permanent.

Join a hybrid work environment based in downtown Toronto and take the next step in your career

Interested? Send your updated resume to our Talent Manager at niloo.nikbakht@randstad.ca with the subject "Events Coordinator." Don’t miss out on this opportunity

Advantages

-Immediate start
-Three-month contract with the opportunity for extension (and permanency for the right candidate)
-Comprehensive pay rate of $30-$33/hr
-Work with a dynamic and supportive team
-Hybrid position (2 days work from the office)
-Occasional travel to the US and Europe at the Company's expense to join events

Responsibilities

Planning

• With the Events team, continue to innovate and develop best practices for virtual presentations, including the new drive towards hybrid events and ensuring the best experience for live and virtual attendees of the same event
• Work with the Manager of events to develop and execute a strategic marketing plan for each event, assisting in the creation of marketing pieces (email) including drip marketing and website content to market the events
• Take ownership of the delivery of virtual content, including the preparation and planning of sessions as part of the larger event agendas.

Execution

• Demonstrate a customer-centric attitude, being able to solve problems and assist members and other stakeholders with a calm, courteous, and helpful manner and attitude
• Support the registration process for major events, including member enquiries, managing the Cvent registration process and updates, and Convey platform
• Support on-site or virtual events, ensuring events run smoothly to ILPA’s high standards
• Provide support across all Ievents, including major events, member roundtables, webinars and educational events as the program grows
• Offer regular feedback within the Events team to continually improve events, to ensure they provide value to attendees and to plan and implement changes
• Manage event collateral and shipments to/from events
• Additional projects will be assigned based on the company's needs, the Coordinator’s bandwidth and alignment with their skill set/expertise

Multi-Stakeholder Engagement

• Liaise with internal team and key external stakeholders to successfully execute events
• Apply excellent organizational and time management skills, with the ability to manage multiple priorities at one time with strong attention to detail
• Leverage process-design tools, enabling consistent execution and scalability
• Strive to ensure the complex is readily accessible to all

Qualifications
A Successful Candidate Will Have:

• A Bachelor’s degree, preferably in event management, hospitality or related field or diploma
• One to two years of experience, preferably in event management, hospitality or related fields

Relevant Skills Include:

• Registration and communications best practices; experience with event registration platforms, including Cvent and Salesforce are highly relevant
• Experience with Pardot or similar marketing automation tools
• Proficiency in Microsoft Office Suite, including Word, PowerPoint and Excel skills
• Experience with Zoom, WebEx or similar web conferencing
• Previous experience in associations, financial services, private equity and/or private markets
• Exceptional written and interpersonal communication skills

A Strong Candidate Will Demonstrate::

• Excellent ability to collaborate and examples of teamwork
• A commitment to exceptional member service
• Creative abilities and resourceful problem-solving skills
• A high level of accountability, accuracy, and efficiency, especially while handling multiple tasks

Summary

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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