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Office Administrator and Executive Assistant
3 months ago
Are you looking to help drive the transition to a clean energy economy that will positively impact society and the planet?
Are you looking for an energizing variety of work? Do you have strong organizational skills and a desire to support a busy executive and their distributed team?
Cherchez-vous à contribuer à la transition vers une économie de l'énergie propre qui aura un impact positif sur la société et la planète ?
Vous recherchez une variété de travail énergisante ? Avez-vous de solides compétences organisationnelles et un désir de soutenir un cadre occupé et son équipe distribuée ?
DNV Energy Systems is seeking to hire a dynamic Office Administrator and Executive Assistant , to provide local business support to DNV office staff in Montreal and assist with key administrative and commercial tasks for colleagues across North America working on onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy projects.
DNV Energy Systems est à la recherche d'un (e) administrateur(trice) de bureau et d'un(e) adjoint(e) exécutif(ve) dynamique(s) pour fournir un soutien commercial local au personnel du bureau de DNV à Montréal et aider à accomplir des tâches administratives et commerciales clés pour les collègues de toute l'Amérique du Nord travaillant sur des projets éoliens terrestres et offshore, solaires, de stockage par batterie, d'efficacité énergétique et d'autres projets d'énergie renouvelable et durable.
Why should you work with us?
Our high-performing and innovative team works every day to increase the widespread deployment and operation of renewables to address climate change and positively impact society through a focus on diversity, equity, and inclusion. Our approach reflects the equity, respect, and diversity we wish to experience in the world.
This position will be located out of our Montreal, Quebec office. This is a full-time role with competitive benefits.
Pourquoi devriez-vous travailler avec nous ?
Notre équipe performante et innovante travaille chaque jour pour accroître le déploiement et l'exploitation à grande échelle des énergies renouvelables afin de lutter contre le changement climatique et d'avoir un impact positif sur la société en mettant l'accent sur la diversité, l'équité et l'inclusion. Notre approche reflète l'équité, le respect et la diversité que nous souhaitons vivre dans le monde.
Ce poste sera situé à partir de notre bureau de Montréal, au Québec . Il s'agit d'un poste à temps plein avec des avantages compétitifs
What You’ll Do:
Variety is the spice of life; no two days will be the same
Executive Support (45%): Support the Renewables and Power Grids leadership team with a wide range of activities, including: advancing strategic internal initiatives, preparing presentations, travel management, expense reports, invoice management, and enabling strong internal communications.
Office Administration (25%): Ensuring the successful, safe, and amazing working conditions of the Montreal office, as well as liaises with other offices and internal DNV assistance functions.
Tasks may include the following:
Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party. Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees. Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting. Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc. Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support.Clerical Business and Market Support (30%): At DNV, our customers’ success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy.
Activities may include:
Support contracting in DNV’s internal tools, including SalesForce and TeamCentre. Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities. Support with preparing PowerPoint presentations, Excel spreadsheets, or Word memos on market and technical topics.Ce que vous ferez :
La diversité est le sel de la vie; Il n'y aura pas deux jours pareils
Soutien à la direction (45 %) : Soutenir l'équipe de direction des énergies renouvelables et des réseaux électriques avec un large éventail d'activités, notamment : faire progresser les initiatives internes stratégiques, préparer des présentations, gérer les voyages, les notes de frais, la gestion des factures et permettre une communication interne solide.
Administration de bureau (25 %) : Assurer les conditions de travail réussies, sûres et étonnantes du bureau de Montréal, ainsi que la liaison avec les autres bureaux et les fonctions d'assistance internes de DNV.
Les tâches peuvent inclure les éléments suivants :
Superviser la gestion de tout l'équipement et des fournitures de bureau, y compris la gestion et l'entretien des fournisseurs locaux, les achats de fournitures et de mobilier de bureau. Gestion de la culture locale, y compris les fêtes d'anniversaire, les événements mensuels et la fête de bureau annuelle. Communications entrantes par courrier/téléphone, expéditions, gestion des visiteurs/courriers, expédition liée au bureau, système de carte-clé du bâtiment, gestion du système d'alarme et assistance aux employés à distance. Agir en tant que représentant de l'immeuble de bureaux dans l'administration des installations au sein du comité QHSSE et tenir à jour la documentation, les affichages et les procédures en matière de santé, de sécurité et de conformité au bureau ; planifier une réunion trimestrielle interne du bureau HSE. Aspects administratifs directs de l'intégration des nouveaux employés, en conjonction avec les services de soutien RH et informatique, y compris l'installation du bureau, la configuration de l'accès, la commande d'équipement, etc. Servir de membre clé de l'équipe administrative, en collaborant et en partageant des idées et une base de connaissances pour une couverture et un soutien cohérents.Soutien administratif aux entreprises et au marché (30 %) : Chez DNV, le succès de nos clients est primordial dans tout ce que nous faisons. Dans ce rôle, vous soutiendrez les efforts administratifs et administratifs associés aux processus, aux clients, aux propositions, aux sous-traitants et à d'autres stratégies commerciales.
Les activités peuvent inclure :
Soutenir la passation de marchés dans les outils internes de DNV, notamment SalesForce et TeamCentre. Soutenir l'élaboration de propositions, y compris la mise en place du document basé sur les informations de l'appel d'offres, la rédaction de CV et de biographies, et d'autres activités de coordination générales. Aide à la préparation de présentations PowerPoint, de feuilles de calcul Excel ou de mémos Word sur des sujets de marché et techniques. Generous paid time off (vacation, sick days, company holidays, personal days) Multiple Medical and Dental benefit plans to choose from, Vision benefits Spending accounts – FSA, Dependent Care, Commuter Benefits, company-seeded HSA Special programs – Employee Assistance Program, ID theft protection, and accident and critical illness options for you and your family Employer-paid, therapist-led, virtual care services through Talkspace RRSP/NRSP Company provided life insurance, short-term, and long-term disability benefits Tuition assistance Consumer discounts and rewards Flexible work schedule with hybrid/remote opportunities Advancement opportunities**Benefits may vary based on position, tenure, location, and employee election**
How We Do It
We Care, We Dare, We Share
DNV is a proud equal-opportunity employer committed to building an inclusive and diverse workforce. All employment is decided on the basis of qualifications, merit, or business need, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Read more here:
Please visit our website at
Ce que nous offrons
Généreux congés payés (vacances, congés de maladie, congés d’entreprise, jours personnels) Plusieurs régimes d’assurances médicales et dentaires parmi lesquels choisir, prestations de la vue Comptes de dépenses – FSA, Soins aux personnes à charge, Avantages pour les navetteurs, HSA ensemencé par l’entreprise Programmes spéciaux – Programme d’aide aux employés, protection contre le vol d’identité et options d’accident et de maladie grave pour vous et votre famille REER / NRSP La société a fourni une assurance-vie, des prestations d’invalidité à court terme et de longue durée Aide pour frais de scolarité Rabais et récompenses à la consommation Horaire de travail flexible avec des opportunités hybrides / à distance Possibilités d’avancement**Les avantages sociaux varient en fonction du poste, de la durée d’occupation, de l’emplacement et du choix de l’employé**
Comment nous le faisons
Nous Nous Soucions, Nous Osons, Nous Partageons
DNV est fier d’annoncer avoir été nommé l’un des meilleurs endroits où travailler de Houston dans le concours 2022 Houston Business Journal - Best Places to Work.
DNV est un fier employeur de l’égalité d’accès à l’emploi engagé à bâtir une main-d’œuvre inclusive et diversifiée. Tout emploi est décidé en fonction des qualifications, du mérite ou des besoins commerciaux, sans égard à la race, à la couleur, à la religion, à l’âge, au sexe, à l’orientation sexuelle, à l’identité de genre, à l’origine nationale, au handicap ou au statut d’ancien combattant protégé.
DNV s’engage à assurer l’égalité des chances en matière d’emploi, y compris en fournissant des aménagements raisonnables aux personnes handicapées. Les candidats américains ayant un handicap physique ou mental qui ont besoin d’un accommodement raisonnable pour toute partie du processus de candidature ou d’embauche peuvent contacter le Département du recrutement de l’Amérique du Nord (
S’il vous plaît visitez notre site Web à
What is Required
Degree in relevant field (such as business administration, environmental science, sustainability, engineering technology) or 3 years of relevant experience. 2 years of experience in a large and/or dynamic corporate environment working on core administrative tasks (., travel management, expense reports, calendar management, facilities coordination, . Advanced proficiency with the Microsoft Office Suite, including Word, PowerPoint, and Excel. Excellent organizational and time management with aptitude to multitask and work under tight timelines. Passion to support the energy transition through clean energy development, sustainability-mindsets, and a focus on energy equity. Bilingual Communication: Strong English written and verbal communication. Intermediate to advanced fluency in French. Professional demeanour, outgoing and helpful personality, ability to anticipate needs, and desire to try many new things. Less than 5% travel is expected as part of this position. We conduct pre-employment background screening*Immigration-related employment benefits, for example visa sponsorship, are not available for this position**
Ce qui est requis
Diplôme dans un domaine pertinent (tel que l'administration des affaires, les sciences de l'environnement, la durabilité, la technologie de l'ingénierie) ou 3 ans d'expérience pertinente. 2 ans d'expérience dans un environnement corporatif important et/ou dynamique à travailler sur des tâches administratives de base (par exemple, gestion des voyages, notes de frais, gestion du calendrier, coordination des installations, . Maîtrise avancée de la suite Microsoft Office, y compris Word, PowerPoint et Excel. Excellente gestion de l'organisation et du temps avec une aptitude à effectuer plusieurs tâches à la fois et à travailler dans des délais serrés. Passion pour soutenir la transition énergétique par le développement d'énergies propres, des mentalités de durabilité et un accent sur l'équité énergétique. Communication bilingue : Communication écrite et verbale en anglais fort. Maîtrise du français de niveau intermédiaire à avancé. Comportement professionnel, personnalité extravertie et serviable, capacité à anticiper les besoins et désir d'essayer beaucoup de nouvelles choses. Moins de 5 % des déplacements sont prévus dans le cadre de ce poste. Nous effectuons une vérification des antécédents préalable à l'emploi*Les avantages liés à l'emploi liés à l'immigration, par exemple le parrainage de visa, ne sont pas disponibles pour ce poste**
