Staffing and Scheduling Clerk

4 months ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time

Requisition ID: 354837   

Position Number: 20040429  

Posting End Date: Open Until Filled 

City: Winnipeg  

Employer: Shared Health 

Site: Shared Health - ERS  

Department / Unit: ERS Scheduling   

Job Stream: Non-Clinical   

Union: Non Union   

Anticipated Start Date - End Date: 03/01/2024 - 08/18/2024   

Reason for Term: Maternity Leave  

FTE: 0.80   

Anticipated Shift: Days;Evenings;Nights;Weekends  

Work Arrangement: Remote

Daily Hours Worked: 8.25  

Annual Base Hours: 2015  

 

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

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Position Overview

Under the general direction of the service area's leadership team, Central Service Scheduling or Designate, this position is responsible for ensuring that schedules are created, adequate staffing levels are maintained, and time keeping is accurately implemented into the scheduling and or timekeeping system for the assigned organization unit(s) within a service delivery organization (SDO) as designated.  
This role is responsible for the development, administration and coordination of staff scheduling and scheduling changes, staff replacement and editing timekeeping data into the information system. The staffing and scheduling clerk will place calls to staff as required to cover the organization’s operational requirements, short and long-term absences and workloads. This position will enter timekeeping data into the timekeeping system and will have responsibilities for maintenance of personnel files, data entry and document processing as it relates to maintenance of electronic data bases, including scheduling systems, HR information systems (HRIS) and recruiting software. This role will also provide administrative support for the service area(s) as it relates to maintaining, updating and executing scheduling changes as per organizational policies and as per the associated collective agreement(s). 
 

Experience
  • 3 years experience working with a Scheduling and/or timekeeping system such as (SAP, ESP or HRIS system)
  • 2 years experience providing shift administration and support as it relates to staff scheduling
  • 1 year clerical experience working in a scheduling capacity
  • 1 year experience applying and working within the guidelines of collective agreement(s)
  • 2 years experience in a business setting providing customer service
  • 1 year experience within a complex 24 hour – 365 day per year scheduling environment preferred
Education (Degree/Diploma/Certificate)
  • Certificate/Diploma in business administration, administration, office management, human resources or payroll
  • A combination of relevant education and experience related to the position would be considered
Qualifications and Skills
  • Demonstrated comprehensive front-line leadership capabilities. The provincial health system in Manitoba has adopted the LEADS in a Caring Environment framework.

 

This term position may end earlier as outlined in your collective agreement.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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