Administrative Assistant

4 days ago

Truro, Canada Nova Scotia Community College Full time

What you'll do

Responsibilities

What you'll be doing

Reporting to the Academic Chair, School of Health and Human Services, you will:

Provide a full range of administrative support services to the Academic Chair, with an emphasis on providing superior customer service to all clients, students, staff and the public. Provide basic administrative support such as booking meetings and assisting students with questions. Assist the Academic Chair with scheduling, calendar management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

What you'll need

Qualifications

Qualifications and Occupational Experience:

The minimum educational qualification for this position is a post-secondary certificate or diploma in business or office administration. High school completion with significant years of administrative experience (10+) will also be considered. You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment. Occupational experience that includes issuing/tracking purchase orders and tracking budgets using Excel would be considered an asset. You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including MS Teams, SharePoint and Excel. You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work. Experience supporting/providing service to students and prospective students would be considered an asset. Experience supporting/coordinating the work functions of a large and complex department would be considered an asset. Experience supporting / coordinating the work of program accreditation would be considered an asset.

Relevant Skills and Knowledge:

You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

You possess excellent interpersonal skills and are able to interact at all levels of an organization.

You are known for your superior customer service skills and are able to create a relationship of trust beyond immediate interaction.

Your superb team working skills enable you to contribute positively to a team environment.

You have specific technical occupational knowledge and skill in using Peoplesoft or a similar Enterprise Resource Planning (ERP) system and Learning Management systems such as Brightspace.

You are known for your problem solving and critical thinking skills.

You are a strong communicator.

You possess excellent coordination skills specifically related to scheduling events and classes

You have proven records and information management skills and abilities.

You are dedicated to life-long learning in administrative support.

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