Administrative Assistant

3 days ago

Truro, Canada Stella-Jones Inc. Full time

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ).

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever
- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

Position Summary

The Administrative Assistant acts as the first point of contact for all on-site visitors and performs a variety of administrative and clerical tasks to support Managers and other employees.

**This position is a contract position**: June 2024 - September 2024

**Responsibilities**:
Front Office & Administration
- Greets and directs visitors.
- Answers and directs all incoming calls.
- Maintains office supply inventories and orders new supplies as needed.
- Receives / sorts mail and courier packages - distributes to recipients.
- Organizes / schedules appointments, meetings, and events.
- Assists Senior Management with special projects when requested.

Data Entry
- Daily processing of inventory receipts, customer invoicing, accounts payable, and other transactions as needed to support Operations staff.
- Maintains records of customer proofs of delivery.
- Acts as a back-up to operations staff for data entry.
- Maintains accurate and up to date filing system.
- Performs other duties as assigned.

**Qualifications**:

- College Degree or a combination of demonstrated experience in a similar position and High School Diploma.
- Minimum 2 years of experience in a support staff role.
- Proficiency in English, spoken and written.
- Effective interpersonal and communication skills.
- Excellent customer service skills and the ability to anticipate customer needs.
- Respects and adheres to ethical principles regarding data protection and confidentiality.
- Discretion in approach to work as a result of the sensitive nature of information.
- Demonstrated ability as a strong team player, with the ability to work independently.
- Excellent organizational and time management skills.
- Motivation and strong sense of personal initiative.
- Detail oriented, ability and flexibility for managing changing priorities and deadlines.
- Proficient with Microsoft Office, particularly MS Excel and Word.

Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time. #StellaH

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